Report to Mayor and City Council
Tuesday, August 06, 2024
Consent
SUBJECT:
Title
CONSIDER AWARDING A THREE-YEAR CONTRACT TO WEST COAST ARBORISTS (WCA) FOR TREE MAINTENANCE SERVICES FOR THE PERIOD OF OCTOBER 1, 2024 THROUGH SEPTEMBER 30, 2027 (CITY COUNCIL)
Body
I. SUMMARY
In October 2018, the City Council awarded West Coast Arborists, Inc. (WCA) a three-year contract to provide tree maintenance services for the period of October 1, 2018, through September 30, 2021, with optional extensions up to three years, to be exercised either all at once or incrementally at the City's sole election.
The agreement has been amended six times, most recently after the City Council approved Amendment 6 during its meeting of March 21, 2023. Currently, the contract sum is $4,498,207.63 and contract expiration date is September 30, 2024, after the full allotment of three years' extension were exercised by the City.
With the expiration of the current contract nearing, staff explored possible contract opportunities to ensure the City is receiving the highest quality of service and most competitive pricing for professional tree maintenance services. It was determined that piggybacking on the competitive pricing bid with the City of Temple City (Exhibit 1) would be the best option and meet the City's annual tree maintenance service needs.
Staff is requesting City Council approval to piggyback on a competitively bid contract between the City of Temple City and WCA and award a three-year contract to West Coast Arborists, Inc. for the period of October 1, 2024, through September 30, 2027, with the option to extend for two additional one-year terms. The City's Purchasing Manager, pursuant to Carson Municipal Code Section 2611(f), has approved the proposed procurement via piggybacking procedures (Exhibit 2).
II. RECOMMENDATION
Recommendation
TAKE the following actions:
1. AWARD a three-year Contract Services Agreement to West Coast Arborists, Inc. (WCA) in a total amount not-to...
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