Report to Mayor and City Council
Tuesday, June 20, 2023
Consent
SUBJECT:
Title
CONSIDER APPROVAL OF A PROFESSIONAL SERVICES AGREEMENT WITH DAVID VOLZ DESIGN FOR DESIGN SERVICES FOR PROJECT NO. 1636: MILLS PARK IMPROVEMENTS PROJECT
Body
I. SUMMARY
Project No. 1636: Mills Park Improvement Project is listed in the FY22/23, 5-Year Capital Improvement Program (CIP). On March 9, 2023, Public Works Engineering through the Purchasing Department issued a Request for Proposals (RFP) seeking professional landscape architectural and engineering services to complete the plans, specifications and estimates for Project No. 1636: Mills Park Improvement Project.
The RFP was advertised on Planet Bids and six firms submitted their proposals by the due date of April 13, 2023. The proposals were reviewed by a panel of city staff independently and the scores were combined and placed on the ranking list for this project. The most qualified firm was determined to be David Volz Design.
Staff recommends the approval of a Professional Services Agreement with David Volz Design for a not-to-exceed amount of $365,875.00 (Exhibit No. 1). Including a 10% contingency in the amount of $36,587.50 to cover any necessary additional design and consultation cost associated with unforeseen conditions of the project during the design phase, the total not-to-exceed amount for the project is $402,462.50.
II. RECOMMENDATION
Recommendation
TAKE the following actions:
1. APPROVE a Professional Service Agreement with David Volz Design for professional landscape architectural and engineering services to complete the plans, specifications and estimates (PS&E) for Project No. 1636: Mills Park Improvement Project, for a not-to-exceed amount of $365,875.
2. AUTHORIZE a 10% contingency in the amount of $36,587.50 to cover any necessary additional design and consultation cost associated with unforeseen conditions of the project during the design phase.
3. AUTHORIZE the Mayor to execute the Prof...
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