Report to Mayor and City Council
Tuesday, September 17, 2024
Consent
SUBJECT:
Title
CONSIDERATION OF APPROVAL OF CONTRACT FOR MIMECAST SOFTWARE LICENSES, MAINTENANCE, AND SUPPORT WITH GENERAL DATATECH, LP DBA GDT, LP (CITY COUNCIL)
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I. SUMMARY
The City requires Mimecast software licenses, maintenance, and support for reduction of email cybersecurity threats including security protection from spam, viruses, malware through scans of City emails, attachments, and URLs to prevent ransomware, phishing, and spear-phishing attacks. With the pending expiration of the City's current service term, Staff is requesting City Council to consider approval of a new Contract with General Datatech, LP DBA GDT, LP to provide Mimecast software licenses, maintenance, and support under the State of California Cooperative Purchasing Program.
Staff is requesting City Council to consider approval of a Contract with General Datatech, LP DBA GDT, LP to provide Mimecast software licenses, maintenance, and support under the NASPO Cooperative Purchasing Program, for a total amount of $249,348.27 over a 3-year term, with an initial year amount of $85,168.47 and $82,089.90 for the second and third years.
II. RECOMMENDATION
Recommendation
1. APPROVE a contract with General Datatech, LP DBA GDT, LP for Mimecast software licenses, including software maintenance, and software support for a total contract amount not to exceed $249,348.27, for a term of 3 years; and
2. AUTHORIZE the Mayor to execute the contract after approval as to form by the City Attorney.
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III. ALTERNATIVES
TAKE another action the City Council deems appropriate and consistent with the requirements of the City's Purchasing Ordinance.
IV. BACKGROUND
The City requires Mimecast Software Licenses for email security protection from spam, viruses, and malware. As a component of the City's cybersecurity posture, City staff seek to ensure continuance of the City's Mimecast software license upon expiration of t...
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