Report to Mayor and City Council
Tuesday, April 18, 2023
Consent
SUBJECT:
Title
CONSIDER APPROVAL OF A PURCHASE AGREEMENT WITH RJ THOMAS MANUFACTURING COMPANY, INC. FOR THE PURCHASE OF 32 PARK BENCHES FOR VARIOUS CITY PARKS (CITY COUNCIL)
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I. SUMMARY
The Community Services/Parks & Recreation Department wishes to purchase thirty-two (32) new park benches to be installed by City staff at various City parks. An Invitation for Bids (IFB) (Exhibit 1) was advertised through the Planet Bids portal from February 9, 2023, through February 23, 2023. The proposal submitted by R.J. Thomas Manufacturing Company, Inc. was the lowest bid with an amount of $40,083.20. Staff is requesting that City Council approve the purchase of the benches from this vendor.
II. RECOMMENDATION
Recommendation
TAKE all of the following actions:
(1) WAIVE any irregularities or informalities in the bids or bidding pursuant to CMC 2610(k)(2);
(2) APPROVE the Purchase Agreement for the purchase of 32 park benches for various City parks from R.J. Thomas Manufacturing Company, Inc. for a total do-not-exceed cost of $40,083.20 (Exhibit No. 3; the "Purchase Agreement"); and
(3) AUTHORIZE the Mayor to execute the Purchase Agreement following approval as to form by the City Attorney.
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III. ALTERNATIVES
1. REJECT all bids, and DIRECT staff to initiate a new Invitation for Bids (IFB)
process.
2. TAKE another action the City Council deems appropriate.
IV. BACKGROUND
Community Services staff has identified eight (8) parks - Anderson Park, Calas Park, Dominguez Park, Dolphin Park, Foisia Park, Hemingway Park, Stevenson Park, and Veterans Park - in need of new benches for the tennis courts. To select a vendor, from February 9, 2023, through February 23, 2023, an Invitation for Bids (IFB) was completed via Planet Bids.
Five (5) proposals from the following vendors were received by the deadline: R.J. Thomas Manufacturing ("RJ Thomas"), A&M Church and School Furniture ("A&M"), Bli...
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