Report to Mayor and City Council
Tuesday, April 02, 2024
Consent
SUBJECT:
Title
CONSIDERATION OF APPROVAL OF CONTRACT FOR DATA CENTER COLOCATION AND MANAGED SERVICES. (CITY COUNCIL)
Body
I. SUMMARY
On December 1, 2023, the Purchasing Division released an RFP (No. 23-048) for Data Center Colocation and Managed Services. The purpose of the Data Center Colocation and Managed Services RFP is to acquire colocation space and related managed services to relocate the City's network and server equipment into a secure and controlled environment as a component of the City's IT Disaster Recovery Protocols. The original RFP did not stipulate any specific colocation building addresses but limited the geographic scope to City of Los Angeles to solicit bids from multiple colocation buildings. Only one bid was received, and the amount was significantly higher than the project budget due to excessive Non-Recurring Costs applied to Power.
During the City Council Meeting held Tuesday January 23, 2024, City Council authorized staff to reject the sole bid and authorized staff to rebid the RFP with a limited number of colocation buildings identified by staff as viable and of interest to the City's infrastructure plans. This modification was intended to generate competitive bids from multiple vendors operating within the City's short list of colocation buildings.
On February 1, 2024, the Purchasing Division released a Re-Bid RFP (No.24-001) for Data Center Colocation and Managed Services. The RFP closed on February 22, 2024, and the City received four (4) bids, representing three different Los Angeles colocation buildings. EvoDC,LLC was selected as the best bidder to provide cost-effective colocation racks, primary and redundant power with onsite generators, cross connections, internet service provider options, industry standard security controls, remote hands support, and 24/7 staff access, to improve the resiliency of the City's IT Infrastructure.
II. RECOMMENDATION
Recomm...
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