Report to Mayor and City Council
Tuesday, July 02, 2024
Consent
SUBJECT:
Title
CONSIDERATION OF AWARD OF CONTRACT AGREEMENTS BETWEEN ENTERPRISE FLEET MANAGEMENT, INC. AND THE CITY OF CARSON FOR EQUITY LEASING AND MAINTENANCE OF LIGHT-DUTY VEHICLES. (CITY COUNCIL)
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I. SUMMARY
Public Works is requesting the City Council's approval to enter into agreements with Enterprise Fleet Management (EFM), Inc for the lease and maintenance of 14 fleet vehicles to be utilized by the Public Works, Community Services, and Public Safety departments. These vehicles have been identified and prioritized as necessary for staff to continue to provide the best service, in a safe and efficient manner. Prioritization was based on risk of current vehicle failure, maintenance costs, and shortage of current fleet vehicles. The current vehicle shortage prevents staff from operating efficiently and effectively.
Enterprise has provided a quote of $14,865.38 monthly payments for all 14 vehicles with a 5-year lease term. In total, the annual cost will be $178,384.56 and the 5-year lease sum will be a not-to-exceed amount of $891,922.80.
II. RECOMMENDATION
Recommendation
TAKE the following actions:
1. APPROVE the Master Equity Lease Agreement with Enterprise Fleet Management and addendum.
2. APPROVE the Full Maintenance Agreement with Enterprise Fleet Management and addendum.
3. APPROVE the Maintenance Management and Fleet Rental Agreement with Enterprise Fleet Management and addendum.
4. APPROVE the 14 Schedule Agreements with Enterprise Fleet Management.
5. AUTHORIZE the City Manager to execute all 14 Schedule Agreements and the Mayor to execute the remaining Agreements with Enterprise Fleet Management.
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III. ALTERNATIVES
1. DO NOT APPROVE the Agreements with Enterprise Fleet Management.
2. TAKE another ACTION the City Council deems appropriate, consistent with the requirements of the law.
IV. BACKGROUND
The Department of Public Works manages a diverse fleet of vehicles t...
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