Report to Mayor and City Council
Tuesday, August 06, 2024
Consent
SUBJECT:
Title
CONSIDER APPROVING A PURCHASE AND SERVICE AGREEMENT WITH JOHNSON CONTROLS, INC., TO PURCHASE AUDIO VISUAL SYSTEM MATERIALS FOR PROJECT NO. 1731: CITY HALL BASEMENT /EMERGENCY OPERATIONS CENTER RENOVATION (CITY COUNCIL)
Body
I. SUMMARY
The City of Carson has received funding from the American Rescue Plan Act to support a variety of projects, including the renovation of the basement, which will house the Emergency Operations Center (EOC) and administrative office space for Public Safety and Emergency Services.
A crucial component of the basement renovation project is the upgrade of the Emergency Operations Center's Audio-Visual Systems. Staff developed a detailed design-build plan. This plan includes a list of specialized materials, detailed in the Bill of Materials (Exhibit No. 2). The new technology will significantly improve the viewing of visual information, data, and video feeds, enhancing the current systems.
Staff recommends that the City Council approve the procurement of these specialized materials from the Johnson Controls Bill of Materials and award a five-year equipment service agreement (Exhibit No. 1). This agreement will cover software, application, and programming upgrades, technical support, equipment replacement, testing, ongoing preventive maintenance, and extended training.
Competitive bidding was not necessary as per the City's Municipal Code, since the City was able to leverage the competitive bidding exceptions outlined in Section 2611(g) for cooperative purchasing (Exhibit No. 3).
II. RECOMMENDATION
Recommendation
TAKE the following actions:
1. AWARD and APPROVE the proposed Purchase and Services Agreement with Johnson Controls to purchase the specialized materials required for the Emergency Operations Center - Audio Visual Systems and provide five-year of equipment services in the amount not to exceed $1,022,321.75; and
2. AUTHORIZE Mayor to execute ...
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