Report to Mayor and City Council
Tuesday, April 02, 2024
Consent
SUBJECT:
CONSIDER REJECTION OF ALL BIDS RECEIVED FOR INVITATION FOR BIDS ("IFB") 23-25 FOR PURCHASE OF DANCEFLOORS, EDGES, AND CARTS
I. SUMMARY
The City's Municipal Code ("CMC") enables the Awarding Authority to reject any and all bids received as a result of the City's Formal Bidding Procedures. Staff issued an Invitation for Bids ("IFB") #23-25 on December 7, 2023 for the purchase of Dancefloors, Edges, and Carts to be utilized for City events and programs and received four bid responses. During the evaluation process, Staff identified a technicality that was not incorporated into the bid specifications. As a result, Staff are requesting for Council to formally reject the bids received and authorize staff to proceed in identifying an alternative procurement method for compatible equipment in compliance with the Purchasing Ordinance.
II. RECOMMENDATION
TAKE the following actions:
1. REJECT all bids received in response to IFB No. 23-25.
III. ALTERNATIVES
1. DO NOT reject the bids.
2. TAKE another action as deemed appropriate by the City Council, consistent with the requirements of the law.
IV. BACKGROUND
On December 7, 2023, the City of Carson ("City") issued IFB 23-25 for the purchase of Dancefloors, Edges, and Carts to be utilized for City events. The bid remained open through December 18, 2023 at 10:00AM and the City recorded a total of four bid responses. Throughout the evaluation process, it was determined that a technicality for compatibility with other equipment utilized by the City was not represented within the bid specifications. Due to this technicality, the City received responses for material that were not directly compatible with our current equipment. As a result, Staff are requesting for the City Council body to formally reject all four bids received for IFB 23-25 and authorize staff to proceed with soliciting quotes for the proper equipment in compliance ...
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