Report to Mayor and City Council
Tuesday, June 18, 2024
Consent
SUBJECT:
Title
CONSIDERATION OF CONTRACT AMENDMENTS WITH RJ NOBLE AND ALL AMERICAN ASPHALT FOR THE PUBLIC WORKS ANNUAL PAVING MAINTENANCE FOR EACH COUNCIL DISTRICT WITHIN THE CITY OF CARSON (CITY COUNCIL)
Body
I. SUMMARY
The Department of Public Works released Invitation for Bids (IFB- No. 23-26) on August 11, 2023. The scope of work entailed uniform cold mill and overlay of 2" Asphaltic Rubberized Hot Mix (ARHM). After the solicitation period ended on August 31, 2023, two bids were received for all four Council Districts. Following thorough evaluation, R.J. Noble Company emerged as the lowest, responsive, and responsible bidder for Districts 1, 3, and 4, while All American Asphalt secured the same status for District 2.
Considering the quality and cost-effectiveness of the bids received, City Council awarded four annual paving maintenance contracts to R.J. Noble Company and All-American Asphalt, each for three-year terms with the option to extend for two additional one-year terms, subject to the City's discretion. The not-to-exceed amount per contract is $8,000,000 with allocations per district at $2,000,000 for the first year and $3,000,000 for each of the remaining two years.
To facilitate these critical services and maintain project efficiency, staff requests amending the RJ Noble contracts for Districts 1, 3, and 4 and the All-American Asphalt contract for District 2 to remove the annual expenditure restrictions for the purpose of allowing additional expenditures during the first year, thereby ensuring Phases 2 and 3 of the project can be completed successfully.
Staff is requesting Council approval of the four amendments, removing the annual expenditure constraints for these essential services with R.J. Noble and All American Asphalt Inc.
II. RECOMMENDATION
Recommendation
TAKE the following actions:
1. APPROVE three contract amendments with RJ Noble and one contract amendment with A...
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