Report to Mayor and City Council
Tuesday, June 18, 2024
Consent
SUBJECT:
Title
CONSIDERATION OF APPROVAL OF CONTRACT FOR DATA CENTER COLOCATION AND MANAGED SERVICES REDUNDANT COLOCATION SITE (CITY COUNCIL)
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I. SUMMARY
On April 9, 2024, the Purchasing Division released an RFP (No. 24-008) for Data Center Colocation and Managed Services Redundant Colocation Site. The purpose of the Data Center Colocation and Managed Services Redundant Colocation Site RFP is to acquire colocation space and related managed services to install the City's network and server equipment into a secure and controlled environment as a component of the City's IT Disaster Recovery Protocols. The redundant colocation site will provide an active redundant data center with geographic distance from the City's primary data center.
The RFP closed on April 25, 2024, and the City received two (2) bids, representing four different Irvine, California data centers. Smart IT Pros, Inc. was selected as the most qualified bidder to provide cost-effective colocation racks, primary and redundant power with onsite generators, cross connections, internet service provider options, industry standard security controls, remote hands support, and 24/7 staff access, to improve the resiliency of the City's IT Infrastructure.
II. RECOMMENDATION
Recommendation
TAKE the following actions:
1. APPROVE a contract with Smart IT Pros, Inc. for Data Center Colocation and Managed Services, for an amount not to exceed $284,589.20 for a total of term of 5 years; and
2. AUTHORIZE the Mayor to execute the contract after approval as to form by the City Attorney.
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III. ALTERNATIVES
TAKE another action the City Council deems appropriate.
IV. BACKGROUND
The City of Carson seeks to acquire a redundant colocation site and related managed services as a component of the City's IT Disaster Recovery Protocols. Establishment of a disaster recovery site is considered an IT best practice and will enable initiation of s...
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