Report to Mayor and City Council
Tuesday, May 07, 2024
Consent
SUBJECT:
Title
CONSIDER AWARDING A CONTRACT SERVICE AGREEMENT WITH SWAYZER CORPORATION FOR MOWING AND LANDSCAPE SERVICES AT CITY PARKS AND FACILITIES (CITY COUNCIL).
Body
I. SUMMARY
The Park Maintenance Division is responsible for the upkeep of all landscaped areas of the City's parks, Corporate Yard, Carson Event Center, and City Hall. As the City has made significant investments to enhance the landscaping around the Civic Center, staff has determined that additional mowing and landscape maintenance services are needed to ensure that these spaces are given the required care. To this end, from February 1, 2024 through February 20, 2024, an Invitation for Bid (IFB) process was completed. The IFB was advertised through Planet Bids and the Daily Journal, ultimately garnering eight (8) bids. After a thorough review of all submissions, Swayzer Corporation ("Swayzer") was determined to be the lowest responsive and responsible bidder. Accordingly, staff recommends the City Council award a one-year contract services agreement, with two (2) one-year extensions, to Swayzer Corporation for a not-to-exceed contract amount of $411,352.68 with each extension period also be at this same not-to-exceed amount. Approval of a 10% contingency in the amount of $41,135.27 is recommended for any unforeseen circumstances that will require additional work by the vendor. For the remainder of FY 2023/24, a transfer of funds to Account No. 101-90-970-105-6004 in the amount of $103,000 will be used to support this service.
II. RECOMMENDATION
Recommendation
Take the following actions:
1. Approve an initial one-year Contract Services Agreement, with two (2) one- year extensions at the City's discretion, with Swayzer Corporation to provide mowing and landscape services to the City of Carson for a total not to exceed contract amount of $411,352.68.
2. Authorize the expenditure of a 10% contingency in the amount of $41,135....
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