Report to Mayor and City Council
Tuesday, September 17, 2019
Consent
SUBJECT:
Title
CONSIDER APPROVAL OF AMENDMENT NO. 2 TO AGREEMENT WITH SDI (SYSTEM DEVELOPMENT INTEGRATION) PRESENCE, LLC TO PROVIDE PROFESSIONAL PROJECT MANAGEMENT SERVICES (TYLER MUNIS) (CITY COUNCIL)
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I. SUMMARY
On February 21, 2017, the City and SDI Presence, LLC entered into an agreement to provide project management services for Tyler Munis Enterprise Resources Planning (ERP) system implementation. The City and Consultant executed the first amendment to the agreement on March 21, 2019, to extend the time period for performance by 180 days, so that the agreement term was extended to September 17, 2019. The second amendment is to extend the agreement for an additional six months, and increase the contract sum by $59,400 to authorize compensation for services rendered during the extended term.
II. RECOMMENDATION
Recommendation
Approve the proposed amendment to professional services agreement with SDI Presence LLC not to exceed $371,250
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III. ALTERNATIVES
Take another action deemed appropriate by the City Council
IV. BACKGROUND
On November 28, 2016, the City Council approved the purchase of the Munis ERP System from Tyler Technologies, Inc.; and directed staff to release a Request for Proposals (RFP) for an implementation project manager.
As reported on November 28th, staff recommended hiring a professional project manager to keep the implementation project on task and hold Tyler Technologies, Inc. accountable for all deliverables. Staff was unable to identify a City employee with the skills necessary to manage the project, and the ability to abandon normal job duties for 2-3 years. Lessons learned from the cities of Culver City, Redondo Beach, Pasadena, Beverly Hills, and the City's own past implementation experience indicate that resources must be dedicated to the implementation or it will not be successful and/or complete.
The RFP was released on November 29, 201...
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