Report to Mayor and City Council
Tuesday, August 06, 2024
Consent
SUBJECT:
Title
CONSIDERATION OF APPROVAL OF CONTRACTS FOR MICROSOFT SOFTWARE LICENSES, MAINTENANCE, AND SUPPORT WITH DELL MARKETING L.P. (CITY COUNCIL)
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I. SUMMARY
The City requires Microsoft software licenses, maintenance, and support for office productivity software for employee computer users and infrastructure, including; Microsoft 365 G3 licenses, Office 365 G1 licenses, Enterprise Mobility and Security licenses, Microsoft Teams, Enterprise E3 licenses for email, archiving, information protection, storage, and Windows Server licenses for the City's servers.
Staff is requesting City Council to consider approval of a Contract with Dell Marketing L.P. to provide Microsoft software licenses, maintenance, and Office 365 services under the Microsoft Riverside County Cooperative Purchasing Program, for a total amount of $865,174.20 over a 3-year term, with an amount of $288,391.40 the first year, and $288,391.40 for each renewal year, and approval of a Microsoft Enterprise Enrollment Agreement to allow City to avail itself of Microsoft's software licenses.
II. RECOMMENDATION
Recommendation
1. APPROVE a contract with Dell Marketing L.P. for software licenses, including software maintenance, and software support for a total contract amount not to exceed $865,174.20, for a term of 3 years.
2. APPROVE Microsoft Enterprise Enrollment Agreement.
3. AUTHORIZE the Mayor to execute the contracts with Dell Marketing L.P. and Microsoft after approval as to form by the City Attorney.
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III. ALTERNATIVES
TAKE another action the City Council deems appropriate.
IV. BACKGROUND
The City requires Microsoft Software Licenses for office productivity software for employee computer users and infrastructure, including; Microsoft 365 G3 licenses, Office 365 G1 licenses, Enterprise Mobility and Security licenses, Microsoft Teams, Enterprise E3 licenses for email, archiving, information protection,...
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