Report to Mayor and City Council
Tuesday, March 21, 2023
Consent
SUBJECT:
Title
CONSIDER AWARD OF A CONSTRUCTION CONTRACT TO ELITE ELEVATOR SERVICE FOR PROJECT NO. 1720 - MODERNIZATION OF THE CITY HALL ELEVATOR
Body
I. SUMMARY
Project No. 1720 - Modernization of the City Hall Elevator is one of the 5-year Capital Improvement Program (CIP) projects. On January 5, 2023, Public Works Engineering through the Purchasing Department issued an Invitation for Informal Bid (IFIB) 001-2023 for the modernization of the City Hall Elevator. This modernization includes a new controller, new power unit, new jack, new car, hoist way, and valves. It also includes the installation of a new cab with new door equipment, car fixtures and elevator interiors.
There had been an initial quote for $183,342.00 submitted by a different vendor, TK Elevator, at the request of staff, but it did not go through any formal or informal bidding process and did not meet the requirements of the City's purchasing ordnance. Therefore, the IFIB was issued and advertised on Planet Bids per the recommendation of the City Attorney and the TK Elevator quote was deemed invalid. Pursuant to IFIB 001-2023, the proposal was due on January 24, 2023 and the City received one bid from Elite Elevator Service for the modernization of the City Hall Elevator for a not-to-exceed amount of $137,200.00 (Exhibit No. 1). This proposal is $46,142.00 lower than the initial proposal received from TK Elevator.
Staff recommends the award of a Construction Contract to Elite Elevator Service, for a not-to-exceed amount of $137,200.00 (Exhibit No. 2).
II. RECOMMENDATION
Recommendation
1. AWARD a Construction Contract to Elite Elevator Service for Project No. 1720 - Modernization of the City Hall Elevator Modernization, for a not-to-exceed amount of $137,200.00.
2. AUTHORIZE the expenditure of construction contingencies in the amount of $20,580.00 (15%) for any unforeseen construction work and other work that may be neces...
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