Report to Mayor and City Council
Tuesday, September 05, 2023
Consent
SUBJECT:
Title
CONSIDER APPROVAL OF BLANKET PURCHASE ORDERS TO PUBLIC WORKS VENDORS FOR THE PURCHASE OF SUPPLIES AND MATERIALS IN THE IDENTIFIED NOT TO EXCEED AMOUNTS PER FISCAL YEAR (CITY COUNCIL).
Body
I. SUMMARY
City Council approval is requested to authorize the Purchasing Department to appropriate funds to a Blanket Purchase Order ("BPO") to any vendor which will exceed the City Manger's current expenditure authority of $25,000. With the adoption of the FY 2023-24 annual budget and the beginning of the new fiscal year on July 1, 2023, the Public Works Department has started to submit its requisitions for the services, supplies and materials needed to operate and maintain the City's infrastructure.
Each year, the Public Works Operation's Division establishes over a hundred Purchase Orders with various vendors that supply the essential materials, supplies, and technical services used by our Right of Way and Building Maintenance crews to carry out their daily functions. Additionally, our Fleet Maintenance and Warehouse staff require purchase orders with vendors that provide regulatory inspection, repair services and specialized parts and equipment to support the entire Public Works Department. Consequently, staff has consolidated the BPO requests for the Public Works Operations Division and is presenting a comprehensive list of those vendors that require City Council approval as their annual purchase amount exceeds $25,000.
II. RECOMMENDATION
Recommendation
TAKE the following actions:
1. WAIVE the contract requirements of the Carson Municipal Code ("CMC") pursuant to Carson Municipal Code 2605(b)(1)(ii); and
2. AUTHORIZE the Purchasing Manager to waive the formal bidding procedures as defined by the CMC Section 2610, utilizing Cooperative Purchasing as allowed by the CMC Section 2611(g) and issue Purchase Orders for supplies and materials to the specified vendors for the period...
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