Report to Mayor and City Council
Tuesday, September 17, 2024
Consent
SUBJECT:
Title
CONSIDER AWARD OF A CONSTRUCTION CONTRACT TO ROD-WEST FLOOR COVERING LLC FOR PROJECT NO. 1787 - CITY HALL CARPET REPLACEMENT (CITY COUNCIL)
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I. SUMMARY
On March 19, 2024, the City Council authorized staff to record a "Notice of Exemption" for Project No. 1787 - City Hall Carpet Replacement and to advertise the project for construction bids. The Invitation for Bids (IFB 24-02) was advertised in the Our Weekly Publication, and through the PlanetBids portal from 8/01/2024 to 8/20/2024. Three bids were received and opened on August 20, 2024. It was determined that Rod-West Floor Covering LLC was the lowest responsive responsible bidder, with a total bid amount of $138,560.00, subject to Project Labor Agreement (PLA).
Staff requests that the City Council award a Construction Contract to the lowest responsive and responsible bidder, Rod-West Floor Covering LLC, in the amount not to exceed $138,560.00.
II. RECOMMENDATION
Recommendation
TAKE the following actions:
1. AWARD a Construction Contract for Project No. 1787: City Hall Carpet Replacement, in the amount of $138,560.00, to the lowest responsive and responsible bidder, Rod-West Floor Covering LLC.
2. AUTHORIZE the expenditure of construction contingencies in the amount of $13,856.00 (10%) for any unforeseen construction work that may be necessary to complete this project.
3. AUTHORIZE the Mayor to execute a Construction Contract with Rod-West Floor Covering LLC following approval as to form by the City Attorney.
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III. ALTERNATIVES
1. REJECT all bids.
2. TAKE another action the City Council deems appropriate consistent with the requirements of the law.
IV. BACKGROUND
Project No. 1787 - City Hall Carpet Replacement is listed in the City's Capital Improvement Program and is programmed for FY 2024-25 funded by DIF Funds. The City Hall Carpet Replacement includes the removal and replacement of carpet and w...
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