Report to Mayor and City Council
Tuesday, October 18, 2022
Consent
SUBJECT:
Title
CONSIDERATION OF APPROVAL OF AMENDMENT NO. 2 TO SERVICES AGREEMENT WITH MEDIASTAR, INC. FOR AUDIO VIDEO (A/V) SERVICES FOR THE CITY COMMUNITY CENTER AND COUNCIL CHAMBERS (CITY COUNCIL)
Body
I. SUMMARY
For purposes of public access and transparency, it is critical for the City to ensure City meetings can be held in person and broadcasted onto local cable channels as well as the internet. During times where social distancing is warranted and necessary, the Council Chambers has less seats that are made available for meetings because of the need to maximize the distance between people. The Community Center was chosen as the City's "overflow" arena when the Council Chambers is full where the public can safely attend City meetings at a safe distance from each other. The Mediastar, Inc. was selected and awarded a contract by the City Council last year to ensure broadcasting was available at both locations.
The original two-year services agreement with Mediastar Inc. was entered into on April 1, 2021 in the amount not-to-exceed $130,400, and has since been amended twice, once on August 3, 2021, increasing the not-to-exceed contract amount to $230,291 and again on August 14, 2022 under City Contract Officer's authority for extra work performed for an additional $22,740.
Staff is requesting for Council to approve Amendment No. 2 for additional upgrades to the broadcasting system to allow for public overflow to the Community Center due to an increased COVID surge and the need to ensure social distancing in the Council Chambers, increasing the contract sum by $49,969. The additional services have already been performed and as such, the amendment would be made effective retroactive to the date the services were first performed. City Council approval of such amendment will increase the total not-to-exceed contract sum to $303,000.
II. RECOMMENDATION
Recommendation
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