Report to Mayor and City Council
Tuesday, April 16, 2024
Consent
SUBJECT:
Title
CONSIDERATION OF APPROVAL OF CONTRACT FOR IT EQUIPMENT AND SUPPORT SERVICES WITH VARDATA LLC (CITY COUNCIL)
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I. SUMMARY
On March 14, 2024, the Purchasing Division released an Invitation for Bids IFB (No. 24-06) for IT Equipment. The IT equipment includes Juniper network equipment and related software subscriptions to establish the City's network at each of the City's designated IT Disaster Recovery data center locations. The Juniper network equipment also includes Multi-Gigabit Wi-Fi 6E 802.11ax access points for installation at City Hall, providing maximum data rates of 4800Mbps in the 6GHz band, 2400 Mbps in the 5GHz band, and 1148 Mbps in the 2.4GHz band. The Wi-Fi access points will provide an improved mobile experience for the City's employees and visitors. Maintenance and support is included for all data center network equipment and indoor Wi-Fi access point equipment for a period of 5 years. Outdoor rated Wi-Fi access point equipment is covered under maintenance and support for a period of 24 months.
The IFB closed on April 4, 2024, and five (5) bids were received, from qualified resellers. Vardata LLC was selected as the recommended vendor to provide the IT equipment and support services, based on demonstrated competence, the professional qualifications necessary for satisfactory performance of the required services, and a fair and reasonable price.
II. RECOMMENDATION
Recommendation
1. APPROVE a contract with Vardata LLC for hardware, software, maintenance and support for an amount not to exceed $446,763.87 for a total term of 5 years; and
2. AUTHORIZE the Mayor to execute the contract after approval as to form by the City Attorney.
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III. ALTERNATIVES
TAKE another action the City Council deems appropriate.
IV. BACKGROUND
The City of Carson is in the process of upgrading its network environment to establish IT Disaster Recovery data centers in accorda...
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