Report to Mayor and City Council
Tuesday, January 09, 2024
Consent
SUBJECT:
Title
CONSIDER APPROVING THREE (3) CONTRACT SERVICE AGREEMENTS FOR ON-CALL PHOTOGRAPHY SERVICES AT CITY SPECIAL AND DIVISIONAL EVENTS PER REQUEST FOR PROPOSALS NO. 23-024 (CITY COUNCIL)
Body
I. SUMMARY
On June 29, 2023, the City issued Request for Proposals (RFP) No. 23-024 for on-call professional photography services at City special and divisional events (Exhibit 1). When the RFP closed on July 20, 2023, five (5) valid proposals were received (Exhibit 2). Staff completed an extensive review and evaluation and identified the following three (3) vendors as the most qualified to receive awards of on-call professional service contracts per the RFP: Clivabeth Photography, NJP Photography, and Tripepi Smith (Exhibit 3). The on-call panel of three vendors would provide City with the needed flexibility, availability and range of services to respond to the City's needs per the RFP. The annual collective cost of the three (3) proposed contracts (Exhibits 4-6) is estimated not to exceed $80,000.00, and the total spend over the initial three-year term of the three contracts collectively would not exceed $240,000.00. The proposed contracts also provide for up to two (2) one-year extension periods which may be exercised at the City's option.
II. RECOMMENDATION
Recommendation
1. APPROVE the proposed Agreement for Contract Services with Clivabeth Photography, LLC to provide on-call photography services for a not-to-exceed total contract sum of $120,000.00 over the initial three-year term (the "Clivabeth Contract");
2. APPROVE the proposed Agreement for Contract Services with Nicolette-Jackson Pownall dba NJP Photography to provide on-call photography services for a not-to-exceed total contract sum of $60,000.00 over the initial three-year term (the "NJP Contract");
3. APPROVE the proposed Agreement for Contract Services with Tripepi, Smith & Associates, Inc. to provide on-call photography ser...
Click here for full text