Report to Mayor and City Council
March 1, 2022
Consent
SUBJECT:
Title
CONSIDERATION OF A PROFESSIONAL SERVICES AGREEMENT WITH GHD FOR THE DEVELOPMENT OF COMPREHENSIVE ASSET MANAGEMENT PROGRAM AND APPROVAL OF RESOLUTION NO. 22-033 "A RESOLUTION OF THE CITY OF CARSON CITY COUNCIL AMENDING THE FISCAL YEAR 2021-22 BUDGET IN THE GENERAL FUND"
Body
I. SUMMARY
On December 21, 2021, the Public Works Department released a Request for Proposal (RFP) 21-041 for the development of a Comprehensive Asset Management Program. This Program will improve and enhance the city's scheduled project designs, operations, maintenance, and compliance reporting efforts. Further, it will provide accurate data to enable City to make informed decisions on where to allocate improvement projects.
The RFP was advertised on Planet Bids. Over seven firms attended the pre-proposal meeting, but only one firm submitted a proposal. GHD was the firm that submitted a proposal and it was opened by the City Clerk on January 13, 2022; the proposal submitted meets the needs of the City (Exhibit No.1).
This effort will assist the Public Works Department in providing an analysis of all city-owned assets and rank them based on improvement requirements. Also, it will assist in effective maintenance and inspection cycles of city-owned facilities and streamline efforts in collecting data to reduce risk, prevent failures, and maximize staff labor.
Staff is recommending the approval of a two-year contract with GHD to develop a Comprehensive Asset Management Program for a not-to-exceed amount of $853,968.00 (Exhibit No. 2).
II. RECOMMENDATION
Recommendation
TAKE the following actions:
1. APPROVE a Professional Services Agreement with GHD for the development of a Comprehensive Asset Management Program for a negotiated fee not-to-exceed $853,968.
2. AUTHORIZE the Mayor to execute the Professional Services Agreement following approval as to form by the City Attorney.
3. WAIVE further reading and ADOPT RESOLUT...
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