Report to Mayor and City Council
Tuesday, April 18, 2023
Consent
SUBJECT:
Title
CONSIDER APPROVING AMENDMENT NO. 1 TO CONTRACT SERVICES AGREEMENT WITH CHOURA VENUE SERVICES TO UPDATE THE PAYMENT METHOD FOR CITY SPONSORED AND CITY CO-SPONSORED EVENTS
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I. SUMMARY
On December 6, 2022, after issuing and awarding an RFP, City Council approved a Contract Services Agreement (Contract No. 23-022; Exhibit No. 2 attached) with Choura Venue Services to provide on-call catering services at the Carson Event Center. Beginning January 1, 2023, the contract term is three years with two (2) optional one-year extensions. Contract No. 23-022 is a revenue-based contract because the City receives 10% - 30% of Choura's gross monthly sales as revenue.
Effective April 1, 2023, Amendment No. 1 would require that all catering costs for City sponsored or co-sponsored events be billed by Choura and paid separately by the City, rather than taken out of the monthly "rent" payable from Choura to City (which is based on a percentage of Choura's proceeds from patrons for catering services performed at the Center) as currently provided under Contract No. 23-022. These costs are and will be included in each adopted annual budget with a not-to-exceed amount of $172,000 (or prorated portion thereof) each fiscal year for a total not-to-exceed amount of $473,000 over the contract term (through December 31, 2025). Staff recommends that City Council approve Amendment No. 1 to make this update to the method of compensation to Choura for City sponsored and co-sponsored events (Exhibit No. 1).
II. RECOMMENDATION
Recommendation
TAKE the following actions:
1. APPROVE Amendment No. 1 to Contract No. 23-022 between the City of Carson and Choura Venue Services to update the payment method for City sponsored and co-sponsored events (Exhibit No. 1; "Amendment").
2. AUTHORIZE the Mayor to execute the Amendment, following approval as to form by the City Attorney.
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III. ALTERNATIVES
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