Report to Mayor and City Council
Tuesday, October 03, 2023
Consent
SUBJECT:
Title
CONSIDER AWARD OF A CONSTRUCTION CONTRACT TO RJ NOBLE COMPANY FOR PROJECT NO. 1642: DEL AMO BOULEVARD PAVEMENT REHABILITATION AND CONCRETE REPLACEMENT FROM CENTRAL AVE TO WILMINGTON AVENUE; AND ADOPT RESOLUTION NO. 23-162" A RESOLUTION OF THE CITY OF CARSON CITY COUNCIL AMENDING THE FISCAL YEAR 2023/24 BUDGET IN THE GENERAL FUND AND SPECIAL REVENUE FUNDS."
Body
I. SUMMARY
Project No. 1642: Del Amo Boulevard Pavement Rehabilitation and Concrete Replacement Project from Central Avenue to Wilmington Avenue is part of the city’s fiscal year 2023/24 Capital Improvement Program. This project is the city’s sixth SB-1 project funded by Road Maintenance and Rehabilitation Account (RMRA) funds and includes pavement overlay and concrete reconstruction improvements.
The Invitation for Bids (IFB) No. 23-15 was advertised in a paper of local circulation and through the PlanetBids portal from July 20, 2023 to August 24, 2023. Two bids were received and opened at the City Clerk’s Office. It was determined that RJ Noble Company was the lowest responsive and responsible bidder, with a total bid amount of $2,924,641.10.
Staff requests that the City Council award a construction contract to RJ Noble Company in the amount not to exceed $2,924,641.10 (Exhibit No. 2) and approve a 10% contingency in the amount of $292,464.11 for any needed unforeseen extra work. The total amount of the project including a 10% contingency is $3,217,105.21.
II. RECOMMENDATION
Recommendation
TAKE the following actions:
1. AWARD a construction contract for Project No. 1642: Del Amo Boulevard from Central Ave to Wilmington Avenue, not to exceed the amount of $2,924,641.10, to the lowest responsive and responsible bidder, RJ Noble Company.
2. AUTHORIZE the expenditure of construction contingencies in the amount of $292,464.11 (10%) for any unforeseen construction work such as substructure conflicts, contaminated soil removal and disposal, material testing, and other additional work the city may request as appropriate that may be necessary to complete this project.
3. WAIVE further reading and ADOPT Resolution No. 23-162: “A RESOLUTION OF THE CITY OF CARSON CITY COUNCIL AMENDING THE FISCAL YEAR 2023/24 BUDGET IN THE GENERAL FUND AND SPECIAL REVENUE FUNDS,” appropriating $808,560.00 from the unassigned SB-1 fund balance and $728,546 from CIP/General Fund to augment the current amount budgeted for Project No. 1642: Del Amo Boulevard Street Improvement from Central Avenue to Wilmington Avenue (Exhibit No. 3).
4. AUTHORIZE the Mayor to execute the Construction Contract with RJ Noble Company following approval as to form by the City Attorney.
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III. ALTERNATIVES
1. REJECT all bids.
2. TAKE another action that the City Council deems appropriate consistent with the requirements of the law.
IV. BACKGROUND
On May 16, 2023, the City Council approved Item No.15, approving Project No. 1642: Del Amo Street Rehabilitation from Central to Wilmington (the “Project”) as the city’s sixth SB-1 project for FY 2023-2024 funded by RMRA funds authorized by the California Transportation Commission (CTC).
SB-1 established new Road Maintenance and Rehabilitation Account (RMRA) funds which are allocated to the city every Fiscal Year. The city receives RMRA funding from the California Transportation Commission (CTC) every year; the amount varies from $1.5M to $2M each fiscal year.
Recipients of RMRA funding must comply with all relevant federal and state laws, regulations, policies, and procedures, and the city must satisfy the Maintenance of Effort (MOE) in the Fiscal Year. That is, the city must expend on street and road general revenues, at least the average of the city’s fiscal year expenditures during FY 2009/10, FY 2010/11, and FY 2011/12.
The project consists of repair of damaged sidewalks, driveway approaches, curbs and gutters, access ramps, and tree removals and replacement. The required concrete improvements will repair and restore concrete to city standards and meet the Americans with Disabilities Act (ADA) requirements. This project also includes pavement overlay.
The Annual Overlay Program will improve Del Amo Boulevard from Central to Wilmington. The project consists of grinding two inches of existing asphalt pavement surface, removal and reconstruction of deteriorated roadway section, laying-down of asphalt concrete leveling course and asphalt rubberized hot mix (ARHM), installation of pavement markings, re-striping, and other related work.
The Annual Concrete Replacement Program will improve the conditions of various types of concrete improvements along Del Amo Boulevard from Central Avenue to Wilmington Avenue.
These projects are combined to maximize economies of scale while addressing sub-standard elements, maintenance issues, and ADA compliance. They were selected based on the 2022 Pavement Management Program (PMP), the 2017 Sidewalk Assessment Report (SAR), and the allocated budget.
The project was advertised for construction bids through IFB No. 23-15 (Exhibit No. 4), and on August 24, 2023, two bids were received through PlanetBids and opened by the Purchasing Division Manager at the City Clerk’s office. The bid results are as listed below:
Bidder Place of Business Bid Amount
1. R.J. Noble Company Orange, CA $2,924,641.10
2. All American Asphalt, Corp Corona, CA $3,917,568.50
Staff reviewed the bids and determined that the lowest responsive and responsible bid was submitted by RJ Noble Company, with a total bid in the amount of $2,924,641.10. RJ Noble Company is a bonafide contractor licensed by the State of California. The bid bond, in the amount of 10% of the total bid, as supplied by the Western Surety Company, a corporation of the State of South Dakota, is in order, and was submitted with the bid. The contractor’s references have been checked, and it has been verified that the contractor has completed similar projects in an acceptable manner.
The timeline for this project is as follows:
Award of Construction Contract October 3, 2023
Agreement executed by the City November 4, 2023
PO Issuance November 20, 2023
Start of construction January 2024
Completion of construction May 2024
The project may experience delay depending on weather conditions and other unknown items, and staff may have to adjust the project scheduled accordingly.
Staff requests that the City Council award a Construction Contract to RJ Noble Company in the amount not to exceed $2,924,641.10 and approve a 10% contingency in the amount of $292,464.11 for any needed unforeseen extra work.
V. FISCAL IMPACT
The total construction bid amount for this improvement project is $2,924,641.10. A construction contingency in the amount of $292,464.11, representing 10% of the total construction bid, is requested for any unforeseen construction work that may be required to complete this project. The total project cost including the 10% contingency is $3,217,105.21.
Funds in the amount of $1,680,000 were included in the 5-Year CIP Budget for FY 2023/24 - RMRA (SB1) fund budget. Due to the project cost exceeding the budgeted amount, we require additional funding of $1,537,105.21 to cover the shortfall. This entails $808,560 from the SB1 fund balance and $728,546 from the CIP/General Fund budget.
VI. EXHIBITS
1. Location Map (pg. 5)
2. Public Works Agreement (pgs. 6-54)
3. Resolution No. 23-162 (pgs. 55-56)
4. Bid Register (pg. 57)
Prepared by: Arlington Rodgers, Jr., Director of Public Works and Gilbert Marquez, P.E. City Engineer