Report to Mayor and City Council
Tuesday, March 21, 2023
Consent
SUBJECT:
Title
CONSIDER APPROVAL OF AMENDMENT NO. 1 TO PUBLIC WORKS AGREEMENT WITH ND CONSTRUCTION COMPANY, INC. FOR CITYWIDE BUS STOP IMPROVEMENTS, AND APPROVAL OF RESOLUTION NO. 23-056, “A RESOLUTION OF THE CARSON CITY COUNCIL AMENDING THE FISCAL YEAR 2022-23 BUDGET IN THE TRANSPORTATION SERVICES PROPOSITION C FUND FOR ADDITIONAL WORK RELATING TO CITYWIDE BUS STOP IMPROVEMENTS” (CITY COUNCIL)
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I. SUMMARY
The City owns and maintains benches, trash receptacles, and shelters to accommodate passengers at its bus stops. Due to constant exposure to outdoor elements, such fixtures require replacement over time. On August 9, 2022, the City entered into an agreement with ND Construction Company, Inc. (ND) for removal and installation of new fixtures. Shortly upon taking delivery of new fixtures, the project commenced in November, but an exceptionally wet winter season prohibited construction work for extended periods.
Staff encountered another delay when it was discovered that shelter installations would require replacements of entire sidewalk panels, as opposed to individual cut-outs for footings (Exhibit No. 1; “ND Letter”). The additional work adds an approximate cost of $175,000 to the project and extends the anticipated completion date to May 31, 2023.
To complete the additional work, staff is requesting approval of Amendment No. 1 to the agreement, authorizing an increase of $175,000 to the current contract sum of $535,272, making the new not-to-exceed contract sum $710,272 (Exhibit No. 2; “Amendment”).
II. RECOMMENDATION
Recommendation
TAKE the following actions:
1. APPROVE Amendment No. 1 to Public Works Agreement with ND Construction Company, Inc. for citywide bus stop improvements; and
2. AUTHORIZE the Mayor to execute the Amendment, following approval as to form by the City Attorney; and
3. WAIVE further reading and ADOPT Resolution No. 23-056, “A RESOLUTION OF THE CARSON CITY COUNCIL AMENDING THE FISCAL YEAR 2022-23 BUDGET IN THE TRANSPORTATION SERVICES PROPOSITION C FUND FOR ADDITIONAL WORK RELATING TO CITYWIDE BUS STOP IMPROVEMENTS” (Exhibit No. 3; “Resolution No. 23-056”).
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III. ALTERNATIVES
TAKE another action the City Council deems appropriate.
IV. BACKGROUND
Fixed-route bus service in Carson is provided through Long Beach Transit and the Carson Circuit. LA Metro and Torrance Transit operate service throughout additional sections of the City as well. The City owns and maintains benches, trash receptacles, and shelters belonging to its bus stops. Due to constant exposure to outdoor elements, such fixtures require replacement over time.
On August 9, 2022, the City entered into an agreement with ND Construction Company, Inc. (ND) for removal and installation of new fixtures. The project commenced in November following delivery of new fixtures. However, an exceptionally wet winter season prohibited construction work for extended periods.
Staff encountered another delay when it was discovered that shelter installations would require replacements of entire sidewalk panels, as opposed to individual cut-outs for footings. Per company drawings from the manufacturer, footings, or the legs of each shelter, only require a closure pour of new cement over the top of each footing, a space resembling an approximate 39” x 39” square. However, ND was informed by Public Works staff that entire sidewalk panels would need to be removed and replaced to pass City inspection.
The additional work to finalize the project adds an approximate cost of $175,000 to the contract sum. Moreover, this also pushes out the anticipated completion date to May 31, 2023.
Given the circumstance, staff is requesting approval of Amendment No. 1 to the agreement with ND, authorizing an increase of $175,000 to the current contract sum of $535,272, making the new not-to-exceed contract sum $710,272.
V. FISCAL IMPACT
Should the City Council approve the recommendation, $175,000 would be transferred from Proposition C account no. 219-90-940-180-6009 and appropriated into Proposition C account no. 219-90-940-180-6004.
VI. EXHIBITS
1. ND Letter (pgs. 4-6).
2. Amendment No. 1 (pgs. 7-13).
3. Resolution No. 23-056 (pgs. 14-15).
Prepared by: Jason Jo, Transportation Program Manager