Report to Mayor and City Council
Tuesday, July 19, 2022
Consent
SUBJECT:
Title
CONSIDERATION OF AWARD OF CONTRACT FOR IT PROFESSIONAL PROJECT MANAGEMENT SERVICES WITH INTEGRATED TECHNOLOGY PARTNERS (ITP) CORPORATION (CITY COUNCIL)
Body
I. SUMMARY
On April 12, 2022, the Purchasing Division released an RFP (No. 22-017) for Professional Project Management Services. The overall goal of this project is to acquire IT professional project management services with a strong working experience of Tyler Technologies products. City intends to leverage this contract to ensure a successful implementation of our city-wide critical software applications, Tyler Munis Cloud, EnerGov, and Tyler Payment system. The City Council is being asked to award and approve a contract with Integrated Technology Partners, Corporation (ITP) for this project for a not to exceed amount of $840,400 over a period of two years.
II. RECOMMENDATION
Recommendation
TAKE the following actions:
1. AWARD and APPROVE contract to Integrated Technology Partners, Corporation for IT professional project management services for an amount not to exceed $840,400 over a period of 2 years; and
2. AUTHORIZE the Mayor to execute the contract after approval as to form by the City Attorney.
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III. ALTERNATIVES
TAKE another action the City Council deems appropriate, consistent with the requirements of applicable law.
IV. BACKGROUND
On April 5, 2022, City Council took action and approved Tyler Technologies Contract Amendment No. 6. This action allows the City to migrate critical financial applications, relocate Tyler Munis to the Cloud, and acquire EnerGov software application and Tyler Payments. From planning, permitting, and licensing to citizen request, EnerGov is an industry-leading software that automates, connects, and streamlines critical government processes. The successful implementation of EnerGov will not only increase efficiency and communication, but it also maximizes productivity and departmental collaboration while fostering constituent engagement.
Tyler Payments will help our payment processes and manage all aspects of the City’s payment processing including merchant services onboarding, shopping cart, check-out, fee handling, and receipts. Tyler Payments can not only make the EnerGov payment processing streamlined but can also be used for any Munis (including General Billing) or non-Munis generated receivable.
A successful implementation of Tyler products will benefit our resident and business community. To ensure that success, it requires a proven IT project management consultant with extensive Tyler experience for proper detailed planning and execution of complex tasks while making sure that the project is on time and within budget.
The overall goal of this project is to utilize Integrated Technology Partners, Corporation (ITP) to manage the City’s large complex Tyler implementation, for a not to exceed amount of $840,400 over a period of two years. Additionally, City plans to use ITP to manage additional complex IT projects such as the newly started City Website Upgrade and WIFI in the Parks projects.
The Purchasing Division released an RFP (No. 22-017) for Professional Project Management Services. The bid opening was held in the City Clerk’s office at 3:30 p.m. on May 12, 2022. There were two (2) bid responses: Integrated Technology Partners, Corporation was chosen by the IT Selection Committee as the most qualified and cost effective bidder that met our established selection criteria, and the selection was made in compliance with Section 2611(c) of the City’s Purchasing Ordinance which permits the City to award professional services contracts based on meeting all requirements, demonstrated competence, the professional qualifications necessary for satisfactory performance of the required services, and a fair and reasonable price.
V. FISCAL IMPACT
The cost associated with the two (2) year contract with ITP is not to exceed the amount of $840,400 where the annual cost is $420,200. Finance has set aside the full contract amount via the American Rescue Plan Act (ARPA) fund under GL account: 299-54-999-999-6004.
VI. EXHIBITS
1. Contract with ITP
2. Bid Register RFP 22-017
3. ITP Proposal
Prepared by: Kevin Kennedy, Information Technology Manager