Report to Mayor and City Council
Tuesday, August 01, 2023
Consent
SUBJECT:
Title
CONSIDER APPROVING A PUBLIC WORKS AGREEMENT WITH CUSTOM SIGNS, INC. FOR INSTALLATION OF FIFTEEN NEW MULTI-SPORT SCOREBOARDS AT NINE CITY PARKS (CITY COUNCIL)
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I. SUMMARY
On May 16, 2023, City Council approved the purchase of fifteen (15) new PanaView Multi-Sport Scoreboards from Daktronics, Inc. (Exhibit No. 2). Staff now recommends approval of a Public Works contract with Custom Signs, Inc. for a not-to-exceed Contract Sum of $56,610.09 for the installation of the scoreboards (including removal of existing scoreboards), which will provide for all new scoreboards at Calas Park, Carson Park, Del Amo Park, Dolphin Park, Dominguez Park, Foisia Park, Hemingway Park, Stevenson Park, and Veterans Park. Under the proposed Agreement (Exhibit No. 1), work would be completed within 90 days of City’s issuance of a notice to proceed.
II. RECOMMENDATION
Recommendation
1. APPROVE the proposed Public Works Agreement with Custom Signs, Inc. for a total not-to-exceed Contract Sum of $56,610.09 (Exhibit No. 1; the “Agreement”).
2. AUTHORIZE Mayor to execute the Agreement, following approval as to form by the City Attorney.
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III. ALTERNATIVES
TAKE any other action the City Council deems appropriate, consistent with the requirements of applicable law.
IV. BACKGROUND
The City of Carson’s Youth and Adult Sports programs offer many opportunities for people to participate in organized team sports. Current offerings include baseball, softball, basketball, flag football, and soccer, with different divisions within each sport for Youth Sports, and multiple seasons each year for Adult Sports. As such, functioning scoreboards are needed for the community to enjoy these events.
Recreation staff have identified scoreboards at Veterans Park, Foisia Park, Carson Park, Dolphin Park, Dominguez Park, Del Amo Park, Calas Park, Hemingway Park, and Stevenson Park that require immediate replacement. Among the many issues with the scoreboards are that they are now obsolete and regularly require repairs, which has become increasingly difficult as certain parts are no longer being manufactured.
The new scoreboards, which were recently approved for purchase from Daktronics as described above, are LED, which results in more energy efficiency and provide a significant cost savings over incandescent bulbs that require regular replacement. They have remote access resulting in more ease of use at multipurpose events, and separate scoreboards for youth tournaments. The scoreboards come with a five-year warranty on parts. The scoreboards have been ordered, and the 4-8 week manufacturing period is underway (Exhibit No. 2).
Custom Signs, Inc.’s scope of work under the proposed Agreement includes (without limitation) removal and disposal of the existing boards, installation of the new Daktronics boards using Daktronics hardware, and connecting the power at each location. Staff has assessed the qualifications and background of Custom Signs, Inc., and has determined that it possesses the requisite ability to complete the work. Moreover, Custom Signs provided a detailed approach that would effectively and efficiently provide the required services.
The work under the proposed Agreement (as installation work on City facilities) constitutes a public project within the meaning of CMC Section 2612 and Public Contracts Code (PCC) Section 22022. Pursuant to PCC Section 22032, public projects of $60,000 or less may be performed by negotiated contract; there are no formal or informal bidding procedures applicable to public projects of $60,000 or less. The cost of this public project is $56,610.09. Accordingly, there are no applicable bidding procedures, and the City may proceed via negotiated contract with Custom Signs (Exhibit No. 1).
The City Council is now asked to approve the Agreement with Custom Signs, Inc. for a total-do-not-exceed Contract Sum of $56,610.09.
V. FISCAL IMPACT
None. Funds for this service were included in the 5-year CIP budget in account 216-80-820-904-8008.
VI. EXHIBITS
1. Custom Signs, Inc. Agreement (pgs. 4-41)
2. Report #2023-0366 - Recreation Scoreboard Purchase (pgs. 42-65)
Prepared by: Christina Lutu, Administrative Specialist, and Tim Grierson, Recreation Superintendent