Report to Mayor and City Council
Tuesday, February 20, 2024
Consent
SUBJECT:
Title
CONSIDER APPROVAL OF AMENDMENT NO. 2 TO THE WEST COAST FIRE & INTEGRATION, INC SERVICES AGREEMENT (C22-116) TO RATIFY AND AUTHORIZE THE ASSIGNMENT AND TRANSFER OF THE SERVICE AGREEMENT FROM WEST COAST FIRE & INTEGRATION TO CLIMATEC, LLC (CITY COUNCIL)
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I. SUMMARY
West Coast Fire & Integration, Inc. (WCF) was designated as the City’s contractor for comprehensive maintenance and monitoring services for all City Fire and Intrusion Systems from July 1, 2022 to June 30, 2027, by way of an agreement between City and WCF dated May 27, 2022 (Agreement).
On September 8, 2023, West Coast Fire & Integration, Inc. was acquired by Climatec, LLC (Climatec) with the intention for Climatec to accept all of WCF’s rights, interest, duties and obligations under the Agreement.
Section 4.5 of the Agreement provides that “neither this Agreement nor any interest herein may be transferred, assigned, conveyed, hypothecated or encumbered voluntarily or by operation of law, whether for the benefit of creditors or otherwise, without the prior written approval of City.”
Therefore, staff requests that the City Council approve Amendment No. 2 to authorize the assignment of the Agreement from WCF to Climatec, effective retroactively as of September 8, 2023.
II. RECOMMENDATION
Recommendation
1. APPROVE Amendment No. 2 to the Public Safety Agreement with West Coast Fire & Integration, Inc., to ratify and authorize the assignment and transfer of the service agreement from West Coast Fire & Integration to Climatec, LLC. (Exhibit No. 1)
2. AUTHORIZE the Mayor to execute Amendment No. 2 following approval as to form by the City Attorney.
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III. ALTERNATIVES
1. DO NOT APPROVE any of the staff recommendations; and
2. TAKE any other action the City Council deems appropriate that is consistent with the requirements of the law.
IV. BACKGROUND
On July 5, 2022, Council approved the West Coast Fire & Integration, Inc. (WCF) contract for comprehensive maintenance and monitoring services for all City fire and security systems from July 1, 2022 to June 30, 2027 (Agreement).
West Coast Fire & Integration, Inc.’s scope of work agreed to by City Council is as follows:
1. All work necessary to correct the outstanding deficiencies, to normal the panels, and to clear the items out of compliance as identified by the Los Angeles County Fire Department, in order to bring the existing system into compliance, which will then be maintained on an ongoing basis moving forward via the regular maintenance services discussed below.
2. Maintenance (including inspection, testing, and 5-year certification as required by law) and 24/7/365 remote monitoring of the City’s Fire Alarm systems, which are located at eight (8) city facilities (namely City Hall, Community Center, Corporate Yard, Veterans Parks, Carson Park, Stevenson Park, Dolphin Park, and Foisia Park) and the City’s Fire Suppression systems, which are located at City Hall and the Community Center.
3. Maintenance (including inspections and testing) of all the City’s fire extinguishers and fire sprinkler systems (wet and dry valves), including commercial cooking systems, at all City facilities and vehicles.
4. Maintenance (quarterly inspections) of the City’s access control (e.g., keycard access) systems located at City Hall and the Corporate Yard.
5. Maintenance (quarterly inspections) and 24/7/365 remote monitoring of the City’s CCTV/security camera systems, which are located at eleven (11) City facilities - City Hall, Community Center, Corporate Yard, Stevenson Park, Mills Park, Dominguez Park, Dolphin Park, Calas Park, Foisia Park, Veterans Park, and Carson Park.
6. Maintenance (quarterly inspections) and 24/7/365 remote monitoring of the City’s intrusion (e.g., burglar alarm) systems, which are located at fourteen (14) City facilities (Community Center, Corporate yard, Hemingway Park and Pool, Stevenson Park, Anderson Park, Mills Park, Del Amo Park, Dominguez Park and Pool, Dolphin Park, Calas Park, Foisia Park and Pool, Carriage Crest Park, Veterans Sports Complex and Park, Carson Park and Pool) as well as a limited amount of installation work to complete installation of two existing partially-installed intrusion systems, which are located at Stevenson Park and Veteran’s Park and Sports Complex.
7. All work necessary to convert monitoring of the City’s fire alarm and intrusion system panels to West Coast’s monitoring using cell dialers.
8. On-call services to make repairs (beyond ordinary maintenance, etc.) to any of the fire or security systems or system components for which maintenance is performed under this Agreement, if authorized by the Contract Officer pursuant to the process set forth in Section II of Exhibit “A” of the Agreement. Such repair work may be recommended by West Coast based on a problem identified during an inspection or maintenance visit or may be requested independently by the Contract Officer.
On September 8, 2023, WCF was acquired by Climatec, LLC (Climatec) with the intention for Climatec to accept and assume all of WCF’s rights, interest, duties and obligations under the Agreement.
Section 4.5 of the Agreement provides that “neither this Agreement nor any interest herein may be transferred, assigned, conveyed, hypothecated or encumbered voluntarily or by operation of law, whether for the benefit of creditors or otherwise, without the prior written approval of City.”
Therefore, staff requests that the City Council approve Amendment No. 2 to authorize the assignment of the Agreement from WCF to Climatec, effective retroactively as of September 8, 2023.
V. FISCAL IMPACT
No Fiscal Impact.
VI. EXHIBITS
1. Amendment No. 2
Prepared by: Nora Garcia, Emergency Services Manager