Report to Mayor and City Council
Tuesday, November 07, 2023
Consent
SUBJECT:
Title
CONSIDER AWARD OF CONTRACT FOR ON-CALL CONCRETE REMEDIATION SERVICES TO SOUTHERN CALIFORNIA PRECISION CONCRETE, INC. IN AN AMOUNT NOT TO EXCEED $400,000 (CITY COUNCIL)
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I. SUMMARY
The City issued a Request for Proposals (RFP No. 23-026) on July 27, 2023, for qualified contractors to provide on-call concrete remediation services for City-owned streets, sidewalks, and concrete pavements. This was part of the department's overall risk mitigation efforts to prevent trip and fall incidents caused by the deterioration of aging sidewalks, expansion, tree roots, and ground settlement. Four (4) proposals were received in response to the RFP, but one of the proposers withdrew its bid, and another was found to be non-responsive (Exhibit No. 2). After a thorough analysis and evaluation of the two (2) remaining proposals, staff recommends awarding a one-year term contract to Southern California Precision Concrete, Inc., for on-call concrete remediation services as per RFP No. 23-026, at a not to exceed amount of $400,000.00.
II. RECOMMENDATION
Recommendation
1. APPROVE the proposed Public Works Agreement with Southern California Precision Concrete, Inc. for the provision of on-call concrete remediation services for a one-year term at a not-to-exceed contract sum of $400,000.00 (Exhibit No. 1).
2. AUTHORIZE the Mayor to execute the Southern California Precision Concrete Contract following approval as to form by the City Attorney.
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III. ALTERNATIVES
1. REJECT all proposals for RFP No. 23-026 (Concrete Remediation)
2. DO NOT award the proposed contract to Southern California Precision Concrete, Inc.
3. TAKE another ACTION the City Council deems appropriate, consistent with the requirements of the law.
IV. BACKGROUND
The City of Carson is responsible for maintaining over 203.1 centerline miles of streets, which include 49.2 miles of arterials, 5.7 miles of secondary arterials, 18.1 miles of collectors, and 130.1 miles of residential streets. The maintenance of roads and pavements is crucial as they are one of the City's most valuable assets. The City always strives to keep this infrastructure in excellent and safe condition for its residents to use.
The Department of Public Works is responsible for providing the community with a clean, safe, and healthy environment through the design, construction, operation, maintenance, and management of the municipal infrastructure system. The Public Works Operations & Maintenance Divisions are responsible for maintaining and repairing the streets, facilities, sidewalks, signs, trees, striping, and environmental services.
To mitigate trip and fall incidents caused by the deterioration of aging sidewalks, expansion, tree roots, and ground settlement, staff recommends awarding a contract to Southern California Precision to address these risk factors.
On July 27, 2023, the City conducted a Request for Proposal (RFP) process. RFP No. 23-026 was advertised through Planet Bids and resulted in a total of two (2) responsive proposals.
Below are the bid results for RFP 23-026:
No. Vendor Bid Amount (per inch foot)
1 Southern California Precision $38.50
2 We R Builders $60.00
Staff reviewed and evaluated the proposals based on the criteria outlined in the RFP, the Municipal Code and Public Contract Code, which included price, experience, performance, and ability to perform in a legally permissible manner. In accordance with Municipal Code Section 2612 and the Public Contract Code, Southern California Precision Concrete, Inc., was determined to be the lowest responsive and responsible bidder, with a proposed pricing of $38.50 per inch foot for concrete.
V. FISCAL IMPACT
None. Funds required to implement the proposed contract were included in the FY 2023-24 Roadway Maintenance budget under account number 101-80-840-281-6004.
VI. EXHIBITS
1. Southern California Precision Concrete Contract (pgs. 4 - 41)
2. Bid Register (pg. 42)
Prepared by: Arlington Rodgers, Public Works Director and Freddy Loza, Public Works Superintendent - Fleet and Facilities