Report to Mayor and City Council
Tuesday, January 09, 2024
Consent
SUBJECT:
Title
CONSIDER APPROVAL OF A PURCHASE ORDER TO OCEAN BLUE ENVIRONMENTAL SERVICES INC. FOR INVOICES FOR SERVICES RENDERED TO CLEAN UP AND DISPOSAL OF HAZARDOUS MATERIALS CITYWIDE (CITY COUNCIL)
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I. SUMMARY
As defined by Purchasing Ord. 17-1609, § 2, “Purchases of materials, supplies, equipment and services totaling $25,000 or more from a single vendor during a fiscal year require the City Council approval.” During fiscal year 2023-24, services from Ocean Blue Environmental Services Inc. (Ocean Blue) exceeded the $25,000 threshold and City Council approval is requested to proceed with payments of all outstanding invoices received to date from Ocean Blue.
II. RECOMMENDATION
Recommendation
TAKE the following actions:
1. WAIVE the contract requirements of the Carson Municipal Code (“CMC”) pursuant to Carson Municipal Code 2605(b)(2)(ii); and
2. AUTHORIZE the Purchasing Department to issue a Purchase Order to Ocean Blue in the total amount of $37,883.96 to pay six (6) outstanding invoices received to date for FY 23/24.
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III. ALTERNATIVES
TAKE another action the City Council deems appropriate, consistent with the requirements of the law.
IV. BACKGROUND
Ocean Blue provides environmental cleanup and are equipped to handle a wide range of hazardous substances, ensuring a thorough and efficient cleanup process. They adhere to industry regulations and guidelines to protect both their team and the environment. Their personnel possess the necessary certifications and experience to handle hazardous materials, including chemicals, biological waste, radioactive materials, and more with the utmost care and expertise. Their cleanup process is tailored to each unique situation, ensuring a comprehensive and effective approach. They begin by conducting a thorough assessment of the contaminated area, identifying the type and extent of the hazardous material present. They then develop a customized cleanup plan that aligns with the specific requirements of the situation. They utilize state-of-the-art equipment and specialized techniques to safely remove, transport, and dispose of the hazardous materials responsibly and in compliance with all environmental regulations.
Their services help the City handle hazardous materials within the public right of way which may have originated from various sources such as traffic collisions, fire or any illegal dumping. Public Works calls for Ocean Blue’s services if the magnitude of the cleanup is beyond the City crew’s capabilities. Historically, the scope of their cleanup has been minor. However, a recent fire at an industrial business caused a significant amount of hazardous material to spill onto the gutter of the City’s roadway. The cleanup was extensive and required several preventive measures to ensure compliance with environmental regulations.
The cost for this recent service was unexpectedly high due to the magnitude of the cleanup done by Ocean Blue which exceeded the purchase order amount. Since the current purchase order has been exhausted, staff is soliciting similar service through a Request for Proposal to have a broader range of service for similar incidents.
V. FISCAL IMPACT
Funds for these services were included in the FY 23/24 budget in the Public Works Hazardous Waste Account Nos. 101-80-840-279-6019 and 101-80-840-279-6035.
VI. EXHIBITS
None
Prepared by: Dr. Arlington Rodgers, Jr., Director of Public Works and Raymond Velasco, P.E., PW Operations Manager