Report to Mayor and City Council
Tuesday, February 20, 2024
Consent
SUBJECT:
Title
CONSIDER APPROVAL OF CONTRACT SERVICES WITH BARIO & ASSOCIATES, LLC FOR STRATEGIC MANAGEMENT COMMUNICATION AND ON-CALL MEDIA SERVICES (CITY COUNCIL).
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I. SUMMARY
In response to the need for enhanced strategic communication management and media services, the City of Carson issued RFP 23-028. The process involved a comprehensive review of proposals, ranking, and interviews with vendors, leading to the selection of Barrio & Associates LLC.
Barrio & Associates LLC was selected based on their exceptional proposal, which included a detailed Communication Strategic Plan and a cost-effective approach to on-call services. The contract, not to exceed $100,000, encompasses a timeline extending until June 30, 2025, with the Communication Strategic Plan to be completed by June 30, 2024. This timeline ensures a thorough development of strategies while maintaining momentum for ongoing communication needs.
II. RECOMMENDATION
Recommendation
TAKE the following actions:
1. AWARD and APPROVE a Contract Services Agreement with Bario & Associates, LLC for an amount not to exceed of $100,000. (Exhibit No. 1)
2. AUTHORIZE the Mayor to execute the Contract following approval as to form by the City Attorney.
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III. ALTERNATIVES
TAKE another action the City Council deems appropriate consistent with the requirements of the law.
IV. BACKGROUND
Following the release of RFP 23-028, multiple proposals were received for providing strategic communication and media services. Bario & Associates was selected based on their comprehensive approach and expertise in handling complex communication challenges, particularly in environmental matters.
The contract, not to exceed $100,000, encompasses a timeline extending until June 30, 2025, with the Communication Strategic Plan to be completed by June 30, 2024. This timeline ensures a thorough development of strategies while maintaining momentum for ongoing communication needs.
V. FISCAL IMPACT
There is no fiscal impact to the General Fund. Public Information Office budget will fund $30,000 of the contract through June 30, 2024. The remaining $70,000 will be budgeted in Fiscal Year 2024-2025 budget process.
VI. EXHIBITS
1. Contract Services Agreement with Bario & Associates, LLC.
1.
Prepared by: Tarik Rahmani, Deputy City manager