Report to Mayor and City Council
Tuesday, August 06, 2024
Consent
SUBJECT:
Title
CONSIDER APPROVAL OF AMENDMENT NO. 2 TO THE CONTRACT SERVICES AGREEMENT WITH UNIFIRST CORPORATION (20-148), INCREASING THE TOTAL CONTRACT SUM AMOUNT (CITY COUNCIL)
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I. SUMMARY
The City of Carson’s employees provide several services for the City and its citizens including roadway maintenance, park maintenance, and internal storekeeping. While providing these services, staff from the Public Works Department, Finance Department, and Community Services Department wear uniforms to perform work in a safe and professional manner.
On November 17, 2020, City Council awarded a three-year contract to Unifirst Corporation to provide uniform rental and laundry services along with mat rental services for City employees. The contract agreement allowed for two (2) one-year extensions at the City’s discretion. The three-year contract term expired December 31, 2023.
On January 9, 2024, City Council approved Amendment No.1 to the agreement, effective retroactive to December 31, 2023, to extend the contract term by one year, ending on December 31, 2024.
Staff now recommends that the City Council approve the proposed Amendment No.2 to the agreement with UniFirst Corporation, adding $22,000 to the contract sum to ensure uninterrupted uniform services through December 31st, 2024.
II. RECOMMENDATION
Recommendation
TAKE the following actions:
1. APPROVE Amendment No. 2 to the Contract Services Agreement with Unifirst Corporation to provide uniform and mat rental and laundry services, by adding an additional $22,000 for a new total not-to-exceed contract amount of $138,413.36 (Exhibit 1).
2. AUTHORIZE the Mayor to execute Amendment No. 2 to the Contract Services Agreement with Unifirst Corporation, following approval as to form by the City Attorney.
1.
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III. ALTERNATIVES
TAKE another action the City Council deems appropriate, and consistent with the requirements of the law.
IV. BACKGROUND
Numerous employees within different City departments wear uniforms as part of their regular duties. According to several Memoranda of Understanding with various employee unions and associations, the City is obligated to supply uniforms to eligible employees.
To fulfill this requirement, the City currently has an agreement with Unifirst Corporation to provide uniform services for city employees. These services include the provision, laundering, and maintenance of uniforms essential for various departments including Public Works, Finance and Community Services.
To maintain the necessary standard of appearance and safety for city employees it is imperative that uniform services continue without interruption. The additional funds requested will cover the increased cost of services and ensure service continuity through the end of the current calendar year, December 31, 2024.
The proposed amendment would add $22,000 to the existing contract. The amount has been calculated based on the current rate of expenditure and projected needs, including a contingency for any unforeseen increases in services including additional staffing.
V. FISCAL IMPACT
None. The additional funding required is budgeted in Public Works Warehouse Uniform account 101-80-801-287-6016.
VI. EXHIBITS
1. Amendment No. 2 with Unifirst Corporation (pgs. 4 - 8)
Prepared by: Dr. Arlington Rodgers, Jr., Public Works Director and Freddy Loza, Public Works Superintendent - Facilities and Fleet