Report to Mayor and City Council
Wednesday, May 22, 2024
Consent
SUBJECT:
Title
CONSIDERATION OF RESOLUTION NO. 24-039 APPROVING ADMINISTERING AGENCY-STATE MASTER AGREEMENT NO. 07-5403S21
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I. SUMMARY
The City of Carson routinely applies for state grants through the Los Angeles County Metropolitan Transportation Authority (Metro) and the California Department of Transportation (Caltrans) for certain capital improvement projects. One requirement of the City’s eligibility to receive such state funding is the City’s execution of a Master Agreement with the State providing the terms applicable to the City’s receipt of such funds.
Caltrans sent City Staff an updated version of the Master Agreement that the State requires local agencies to execute to be eligible to receive state funds. The proposed Administering Agency-State Master Agreement No. 07-5403S21 (Exhibit No. 1) reflects the recent changes, and the City must approve and execute the agreement pursuant to authority of a Council resolution prior to receiving further state funds for such projects (Exhibit No. 2).
II. RECOMMENDATION
Recommendation
WAIVE further reading and ADOPT Resolution No. 24-039, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARSON, CALIFORNIA, APPROVING THE MASTER AGREEMENT ADMINISTERING AGENCY-STATE AGREEMENT STATE-FUNDED PROJECTS BETWEEN CALTRANS AND CITY OF CARSON (AGREEMENT NO. 07-5403S21)”
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III. ALTERNATIVES
1. DO NOT ADOPT Resolution No. 24-039. However, if the City does not execute the Master Agreement, it would not be eligible to receive State funds for State-funded projects.
2. TAKE another action the City Council deems appropriate.
IV. BACKGROUND
The Legislature of the State of California has enacted legislation by which certain State funds are made available to use on local transportation-related projects of public entities qualified to act as recipients of State funds (an Administering Agency). Prior to State funds becoming available for a specific program or project, the Administering Agency is required to enter into a Master Agreement with the State to establish the terms and conditions applicable to the Administering Agency when receiving State funds for a designated project facility and to the subsequent operation and maintenance of that completed facility.
The City of Carson has been administering State-funded projects using the previous Master Agreement No. 00562S (Exhibit No. 3) between the City of Carson and the State of California since the year 2020. Recent changes to the funding programs and eligibility requirements of local agencies for receiving State funds resulted in revisions to the current Master Agreement. The proposed Administering Agency-State Master Agreement No. 07-5403S21 reflects the latest changes in regulations and policies and is required to be executed by the City and the State.
The language changes in the proposed agreement are intended to capture updates in applicable laws and grant requirements. As noted, the City is obligated to execute the proposed agreement in order to obtain reimbursement for state-funded projects, and this is a form agreement that all Administering Agencies are required to execute.
Staff requests that the City Council approve the Administering Agency-State Master Agreement No. 07-5403S21 between the City and the State. Execution of the Administering Agency-State Master Agreement No. 07-5403S21, followed by a project-specific supplemental agreement, will allow the City to receive State reimbursements for State-funded projects.
V. FISCAL IMPACT
None.
VI. EXHIBITS
1. Proposed Master Agreement No. 07-5403S21 (pgs. 3-17)
2. Resolution No. 24-039 (pgs. 18-20)
3. Previous Master Agreement No. 00562S (pgs. 21-36)
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Prepared by: Arlington Rodgers, Jr., Director of Public Works & Gilbert Marquez, P.E., City Engineer