Report to Mayor and City Council
Tuesday, July 18, 2023
Consent
SUBJECT:
Title
CONSIDER APPROVAL OF AMENDMENT NO. 2 WITH ALLTECH INDUSTRIES, INC. (C20-117) TO EXTEND THE TERM OF THE CONTRACT FOR ONE YEAR AT A NOT-TO-EXCEED COST OF $557,132.00 (CITY COUNCIL)
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I. SUMMARY
Alltech Industries, Inc., has been providing the City with building security services at City Hall, Juanita Millender McDonald Community Center, and City Yard since October 12, 2020. On October 6th the City approved a three-year contract with Altech Industries, Inc., from October 12, 2020 through October 11, 2023, for a total not-to-exceed $1,086,638.00 with an administrative option of the City to extend the term for up to two additional one-year extensions. Due to an increased need for more physical security at City Hall and the Juanita Millender McDonald Community Center, the City amended the contract on July 5, 2022 to add two security officers to provide security guard services, increasing the contract sum from $1,086,638.00 to $1,218,985.00.
Staff is requesting that City Council approve Amendment No. 2 (Exhibit No. 1) to exercise the first option to extend the term of the Agreement by one year for an additional $557,132.00 consistent with the amount established in Amendment No. 1 for such one-year period, thereby increasing the not-to-exceed contract sum to $1,776,117.00.
II. RECOMMENDATION
Recommendation
Take the following actions:
1. APPROVE Amendment No. 2 to the Agreement with Alltech Industries, Inc. (Exhibit No. 1; the “Amendment”).
2. AUTHORIZE the Mayor to execute the Amendment No. 2, following approval as to form by the City Attorney; and
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III. ALTERNATIVES
TAKE any other action the City Council deems appropriate that is consistent with the requirement of law.
IV. BACKGROUND
City Council awarded a three-year contract to the lowest responsive and responsive bidder, Alltech Industries, Inc., to provide building security services to the City of Carson for the period beginning October 12, 2020 through October 11, 2023, for a total cost not-to-exceed $1,086,638.00, with two additional one-year options to extend at the sole discretion of the City. Should the City exercise those options, the agreement has the potential extending through October 11, 2025. The original contract provided 10 security officers plus a supervising officer at three city facilities - City Hall, Community Center and the Corporate Yard.
After the recommendation of the Public Safety Manager, the City Council amended the contract on July 5, 2022 for two additional security officers to provide the necessary security coverage at City Hall and the Juanita Millender Mcdonald Community Center.
Staff is requesting that City Council approve Amendment No. 2 (Exhibit No. 1) to exercise the first option to extend the term of the Agreement by one year for an additional $557,132.00 consistent with the amount established in Amendment No. 1 for such one-year period, thereby increasing the not-to-exceed contract sum to $1,776,117.00.
V. FISCAL IMPACT
Funds for this service were included in the adopted FY 2023-2024 budget in account number 101-55-592-127-6004 and at a cost of $557,132.00
VI. EXHIBITS
1. Proposed Amendment No. 2 to contract No. 20-117
2. Cost Proposal for a one-year extension.
Prepared by: Evelyne Carmona - Senior Administrative Analyst and
Ken Mckay - Public Safety Manager