Report to Mayor and City Council
Tuesday, March 21, 2023
Consent
SUBJECT:
Title
CONSIDER APPROVAL OF AMENDMENT NO. 1 TO CONTRACT SERVICES AGREEMENT WITH GOODWILL, SERVING THE PEOPLE OF SOUTHERN LOS ANGELES COUNTY FOR ROUTINE CLEANING AND MAINTENANCE OF CITY BUS STOPS (CITY COUNCIL)
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I. SUMMARY
On January 1, 2020, the City entered into a contract services agreement with Goodwill, Serving the People of Southern Los Angeles County (“Goodwill”) for routine cleaning and maintenance of bus stops belonging to the City’s fixed-route transit system for the period of January 1, 2020 through June 30, 2023 (Exhibit No. 2; “Agreement”). Staff would now like to exercise the City’s first of two options to extend the term of the Agreement for a one (1) year extension period.
City Council is asked to approve Amendment No. 1 to the Agreement, which would: (i) extend the term of the Agreement by one additional year, through June 30, 2024; and (ii) increase the not-to-exceed contract sum by $97,800, from $342,300 to $440,100, to fund the services for the one-year extension period at the existing Agreement rate of $8,150 monthly.
II. RECOMMENDATION
Recommendation
TAKE the following actions:
1. APPROVE Amendment No. 1 to Contract Services Agreement between the City and Goodwill, Serving the People of Southern Los Angeles County, a 501(c)(3) nonprofit corporation (Exhibit No. 1; “Amendment”); and
2. AUTHORIZE the Mayor to execute the Amendment, following approval as to form by the City Attorney.
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III. ALTERNATIVES
TAKE another action the City Council deems appropriate.
IV. BACKGROUND
The City provides fixed-route bus service through an agreement with Long Beach Transit (LBT). Staff also operates the Carson Circuit, to supplement service provided by LBT.
To oversee the maintenance of City-owned bus stops, the City entered into the Agreement with Goodwill for routine cleaning and maintenance of bus stops belonging to the City’s fixed-route transit system, for an initial 3.5 year term from January 1, 2020 through June 30, 2023, with two City options to extend the term for additional one-year periods thereafter.
Despite initial staffing issues relating to the Coronavirus pandemic, Goodwill has been able to provide routine cleaning and maintenance service to over 200 stops across the City under the Agreement.
As the initial term of the Agreement is set to expire on June 30, 2023, staff would now like to exercise the City’s first of two options to extend the term of the Agreement for a one (1) year extension period, making its new expiration date June 30, 2024. The proposed Amendment would exercise this option. It would also make an unrelated technical update to the Agreement’s existing prevailing wage provision, to reflect the City’s current form provision. To fund the services for the extension period, the Amendment would also increase the not-to-exceed Contract Sum by $97,800, from $342,300 to $440,100, which reflects the 12 additional months of services at the existing flat rate under the Agreement, not to exceed $8,150 monthly.
V. FISCAL IMPACT
None at this time. Should City Council approve the recommendation, funds for the first one-year period will be budgeted in Fiscal Year 2023-24 Proposition A account no. 218-90-940-181-6004.
VI. EXHIBITS
1. Draft Amendment No. 1 (pgs. 3-10).
2. Agreement (pgs. 11-50).
Prepared by: Jason Jo, Transportation Program Manager