Report to Mayor and City Council
Tuesday, September 17, 2024
Consent
SUBJECT:
Title
CONSIDER APPROVING A CONTINGENCY BUDGET FOR THE AWARDED PUBLIC WORKS AGREEMENT WITH INTERIOR PLUS, INC. FOR CAPITAL IMPROVEMENT PROJECT PW 1731: CITY HALL BASEMENT/EMERGENCY OPERATIONS CENTER RENOVATION (CITY COUNCIL)
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I. SUMMARY
On April 4, 2024, an Invitation for Bids (IFB) was issued via Planet Bids, seeking proposals from qualified firms to provide construction services for the City of Carson basement renovation. Despite the initial absence of bids during the open period which concluded on May 20, 2024, Interior Plus, Inc. submitted a bid later in the day. Following a review of their proposal, Staff determined that Interior Plus, Inc. is a suitable candidate for the construction project. On July 2, 2024, Staff recommended, and City Council approved a Public Works Agreement with Interior Plus, Inc., in the amount not to exceed $3,789,181.16 (Exhibit No. 1).
Staff is requesting for City Council to approve a contingency budget in the amount of $166,000.00 for unforeseen costs related to the project.
II. RECOMMENDATION
Recommendation
APPROVE a contingency budget in the amount of $166,000.00 for the Public Works Agreement with Interior Plus, Inc., a California corporation, for Capital Improvement Project PW 1731: City Hall Basement Renovation for any unforeseen construction cost.
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III. ALTERNATIVES
TAKE another action deemed appropriate by the City Council as allowed by law.IV. BACKGROUND
The City of Carson was awarded American Rescue Plan Act funding to support various projects, one of which is the basement renovation including the Emergency Operation Center (EOC), as well as administrative office space for the Public Safety & Emergency Services (PS/ES) and the Information Technology and Security (ITS) Departments.
The City recognizes the significance that these areas play in coordinating emergency efforts and has acknowledged the need for the basement renovation improvements. The EOC is designed to support emergency response, business continuity and crisis communication activities. When activated, the EOC is utilized as centralized command and control center where multiple agencies from the region can coordinate fire, law enforcement, emergency medical services and public information for those in need in our community.
When not activated, the EOC will serve as a training facility for emergency preparedness related training. Due to the system’s age and amount of usage, as well as advances in technology, the space and audio/visual capabilities require upgrade. Upon completion, the improvements will provide for a facility that meets the needs for preparing for, responding to, and recovering from natural and man-made disasters.
On April 4, 2024, an Invitation for Bids (IFB) was issued via Planet Bids, seeking proposals from qualified firms to provide construction services for the City of Carson basement renovation. Despite the initial absence of any bids submitted during the open period which concluded on May 20, 2024, at 11am, Interior Plus, Inc. submitted a bid later in the day around 1pm. Following a review of their proposal, city staff determined that Interior Plus, Inc. is a suitable candidate for the construction project. On July 2, 2024, Staff recommended, and City Council approve a Public Works Agreement with Interior Plus, Inc., in the amount not to exceed $3,789,181.16 (Exhibit No. 1)
Staff is requesting for City Council to approve a contingency budget in the amount of $166,000.00 for unforeseen costs related to the project.
V. FISCAL IMPACT
If the contingency budget is approved account number 101-99-999-904-6004 Capital Improvement Project PW1731 Basement/Emergency Operations Center Renovation will be used, resulting in no net fiscal impact.
VI. EXHIBITS
1. Public Works Agreement with Interior Plus, Inc.
Prepared by: Nora Garcia, Emergency Services Manager