Report to Mayor and City Council
Tuesday, September 19, 2023
Consent
SUBJECT:
Title
CONSIDERATION TO ACCEPT THE PROJECT AS COMPLETE, PROJECT NO. 1606: 223RD STREET WIDENING AND PAVEMENT REHABILITATION FROM WILMINGTON AVENUE TO THE EAST CITY LIMIT (CITY COUNCIL)
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I. SUMMARY
On November 17, 2020, City Council awarded a Construction Contract to All American Asphalt, Inc for the construction of Project No. 1606: 223rd Street Widening and Pavement Rehabilitation from Wilmington Avenue to the east city limit, for a total budget of $1,922,100.43.
On January 3, 2023, the City Council approved specific change orders to address costs that exceeded the project contingency. These costs were incurred due to various unforeseen challenges during construction.
This project has been completed in accordance with the approved plans and specifications. It is requested that the City Council accept the work as complete and authorize staff to file the Notice of Completion with the Los Angeles County Registrar-Recorder / County Clerk Office under Civil Code Section 9204.
II. RECOMMENDATION
Recommendation
TAKE the following actions:
1. ACCEPT as complete Project No. 1606: 223rd Street Widening and Pavement Rehabilitation from Wilmington Avenue to the east city limit.
2. AUTHORIZE staff to file a Notice of Completion.
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III. ALTERNATIVES
1. DO NOT ACCEPT the project as complete. However, acceptance of a project as complete and recordation of a Notice of Completion after work completion under Civil Code Section 9204 will shorten the time period during which any contractor will be able to file a lien claim.
2. TAKE another action the City Council deems appropriate consistent with the requirements of the law.
IV. BACKGROUND
On November 17, 2020, the City Council approved Item No. 18, awarding a Construction Contract to All American Asphalt, Inc. for $1,671,391.88. This contract pertains to the construction of Project No. 1606: 223rd Street Widening and Pavement Rehabilitation, extending from Wilmington Avenue to the eastern city limit. Additionally, the City Council authorized the allocation of construction contingencies, amounting to $250,708.75 (15%).
223rd street is a major east-west four lane arterial truck route zoned for heavy and industrial uses. The length of this corridor is 0.7 miles, and the project includes concrete construction, tree removals and replacement, and new construction of failing asphalt roadway section of the street with Pavement Condition Index (PCI) of 26. The project also includes the widening of a 0.20 mile section of the street approximately 1,056 feet in length along the south side of 223rd St. This portion of the street widening includes the relocation of wire street light poles.
Subsequently, on January 3, 2023, the City Council approved and ratified certain change orders amounting to $175,000. These change orders were necessary to cover the costs incurred due to various unforeseen challenges during construction, as the project contingency was exceeded. Notably among these challenges were the removal and testing of an abandoned oil line and the additional trenching requested by Southern California Edison. This trenching was required for the installation of a new conduit line to facilitate the placement of street light poles. Consequently, the total cost for this project is $2,097,100.63.
The construction has been completed in a satisfactory manner, and the street is open for public use. Staff is requesting the city council to accept the project as complete and authorize staff to proceed with the filing of Notice of Completion.
V. FISCAL IMPACT
No fiscal impact is associated with the recommended action items.
VI. EXHIBITS
1. Location Map for Project No. 1606 (pg. 3)
Prepared by: Arlington Rodgers, Director of Public Works and Gilbert Marquez, P.E., City Engineer