Report to Mayor and City Council
Tuesday, April 02, 2024
Consent
SUBJECT:
Title
CONSIDERATION TO ACCEPT THE PROJECT AS COMPLETE, PROJECT NO. 1738, WI-FI IN PARKS (CITY COUNCIL)
Body
I. SUMMARY
The purpose of the Wi-Fi in City Parks Project is to provide the community with free Wi-Fi at all City Parks. The ARPA funded project meets the federal funding guidelines and project progress was reported along with other City ARPA projects. Following a competitive bid process, the City of Carson executed an agreement with DataGear, Inc. on September 30, 2022, for Wi-Fi equipment and installations services.
DataGear, Inc. initially reported delivery delays in the wireless equipment resulting in the project to be postponed from September 30, 2022 to April 14, 2023. City staff approved the delay until DataGear confirmed the equipment was received on April 14, 2023. DataGear started work on Wi-Fi equipment installations on May 24, 2023, and completed installations at four (4) parks (Mills, Carson, Veterans, Dominguez) between May 24, 2023 and December 4, 2023. DataGear initiated work on three (3) additional parks (Foisia, Stevenson, Anderson) during this period. After several project meetings whereby no progress or minimal progress was made on these three parks, the City issued a 30-day notice of termination to DataGear, Inc. on December 4, 2023 for failure to meet the Schedule of Performance, requiring completion of the project within (180) days per contractual terms. DataGear, Inc. completed the installations in progress at Foisia, Stevenson, and Anderson park before December 31, 2023. However, DataGear would only provide an estimated project completion month of July 2024 or August 2024 for the remaining five parks (Del Amo, Calas, Hemingway, Dolphin, Carriage Crest). Upon satisfaction of the 30-day termination notice period, staff solicited quotes from other vendors. SkyNet Communications, Inc. was willing to initiate the project within 7 days of quote approval. SkyNet Communications, Inc. completed all Wi-Fi access point installations (20% of total project installations) at the remaining five parks (Del Amo, Calas, Hemingway, Dolphin, and Carriage Crest) in five (5) business days. Staff requests the City Council accept the work as complete and authorize staff to file the Notice of Completion with the Los Angeles County Registrar-Recorder/County Clerk Office.
II. RECOMMENDATION
Recommendation
1. ACCEPT as complete Project No. 1738: Wi-Fi at City Parks.
2. AUTHORIZE staff to file a Notice of Completion.
Body
III. ALTERNATIVES
TAKE another action the City Council deems appropriate.
IV. BACKGROUND
City Council requested staff to install wireless equipment at all city parks to enable residents to use free City-Wi-Fi while enjoying the events and activities at City parks. Wi-Fi access points were installed according to coverage requirements as follows:
|
Park |
# Access Points/Wireless Bridges Installed |
|
1. Anderson Park |
16 |
|
2. Calas Park |
2 |
|
3. Carriage Crest Park |
5 |
|
4. Carson Park |
14 |
|
5. Del Amo Park |
3 |
|
6. Dolphin Park |
5 |
|
7. Dominguez Park |
8 |
|
8. Foisia Park |
16 |
|
9. Hemingway Park |
7 |
|
10. Mills Park |
7 |
|
11. Stevenson Park |
12 |
|
12. Veterans Park |
18 |
|
Total |
113 |
The installation of Wi-Fi access points at City Parks has been completed to satisfaction in accordance with the original project design, and free public wi-fi is available for resident use. Staff requests the City Council to accept the project as complete and authorize staff to file the Notice of Completion with the Los Angeles County Registrar-Recorder Office.
The ARPA budget for this project was $420,272.00. The total amount spent on installation of Wi-Fi access points at city parks is $286,373.60, resulting in $133,898.40 available for future projects.
V. FISCAL IMPACT
No fiscal impact is associated with the recommended action items.
VI. EXHIBITS
None.
Prepared by: Gary Carter, Director, Information Technology&Security Department