Report to Mayor and City Council
Tuesday, April 02, 2024
Consent
SUBJECT:
Title
CONSIDERATION OF APPROVAL OF CONTRACT FOR UPGRADED CITY COUNCIL CHAMBER AUDIOVISUAL SYSTEMS AND EQUIPMENT WITH WESTERN A/V DBA WESTERN AUDIO VISUAL & SECURITY (CITY COUNCIL)
Body
I. SUMMARY
On December 1, 2023, the Purchasing Division released a Request for Proposals for an Audiovisual System for the Carson Council Chambers. All bidders attended a mandatory Bidder's Site Walk on December 11, 2023. The City Council Chambers Audiovisual project includes upgrades to all components of the Council Chambers Audiovisual System, including Display System, Signal Distribution and Switching System, Audio System, Broadcast System, and Broadcast Control Room.
Display System upgrades include equipment and installation of an LG 110" LED display, twelve (12) 22" touchscreens at each dais position and the podium, (11) digital name plates at each dais position enabling accurate name and title for boards and commission meetings. Signal Distribution and Switching System upgrades include four (4) staff executive bullpen HDMI inputs, (1) public podium with annotation, broadcast feed, agenda display server, control room web conferencing computer, and Clickshare wireless presentation gateway. Audio System will include installation of twenty-four (24) custom gooseneck microphones, installation of three (3) Digital Signal Processor systems to handle all audio routing, echo cancellation, and audio processing, installation of (11) decora style loudspeakers at each position of the dais, and a new Assisted Listening System to be in compliance with ADA law. Broadcast System includes installation of seven (7) PTZ cameras, and new multiview monitors for the Broadcast Control Room. Control System includes installation of two (2) 22" touchscreens to provide ease of control of AV system from executive bullpen and City Clerk position. A new custom ADA compliant podium with motorized adjustment lift will be install...
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