Report to Mayor and City Council
Tuesday, March 19, 2024
Consent
SUBJECT:
Title
CONSIDER ADOPTING RESOLUTION NO. 24-030 AND AWARDING A CONTRACT SERVICES AGREEMENT WITH SWAYZER CORPORATION FOR MOWING AND LANDSCAPE SERVICES FOR THE DEPARTMENT OF COMMUNITY SERVICES/PARK MAINTENANCE DIVISION (CITY COUNCIL).
Body
I. SUMMARY
The Park Maintenance Division is responsible for the upkeep of all landscaped areas of the City's parks, Corporate Yard, Carson Event Center, and City Hall. As the City has made significant investments to enhance the landscaping around the Civic Center, staff has determined that additional mowing and landscape maintenance services are needed to ensure that these spaces are given the required care. To this end, from February 1, 2024 through February 20, 2024, an Invitation for Bid (IFB) process was completed. The IFB was advertised through Planet Bids and the Daily Journal and received eight (8) bids. After a thorough review of all submissions, Swayzer Corporation ("Swayzer") was determined to be the lowest responsive and responsible bidder. Accordingly, staff recommends the City Council award a two-year contract services agreement, with two (2) one-year extensions, to Swayzer Corporation for an annual cost of $411,352.68, or a total not-to-exceed contract amount of $822,705.36, for the term April 1, 2024, through March 31, 2026. Approval of a 10% contingency in the amount of $82,271 is recommended for any unforeseen circumstances that will require additional work by the vendor. For the remainder of FY 2023/24, a transfer of funds per Resolution No. 24-030 to Account No. 101-90-970-105-6004 in the amount of $103,000 will be used to support this service.
II. RECOMMENDATION
Recommendation
TAKE the following actions:
1. WAIVE further reading and ADOPT Resolution No. 24-030.
2. APPROVE an initial two-year Contract Services Agreement, with two (2) one-year extensions at the City's discretion, with Swayzer Corporation to provide mowing an...
Click here for full text