Report to Mayor and City Council
Tuesday, January 09, 2024
Consent
SUBJECT:
Title
CONSIDER REJECTION OF BIDS FOR PROJECT NO.1632 - COMMUNITY CENTER FOLDING WALL SYSTEM, AND LIGHTING AND AUDIO-VISUAL SYSTEM
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I. SUMMARY
Project 1632: Community Center Folding Wall System, and Lighting - Audio Visual System is part of the City's Capital Improvement Program. The project includes the removal of the existing coiling wall and replacing it with a new folding wall system. It also includes the installation of a new lighting system and a new Audio-Visual system (Exhibit No.1) The Invitation for Bids (IFB) was advertised in a newspaper of local circulation and through the PlanetBids Portal. One bid was received from Caltec Corp. and opened on November 6, 2023, at the City Clerk's office, the bid amount is $3,450,000.00.
Given that only one bid was received, and the amount is significantly higher than the project budget, staff is requesting City Council to reject the bid submitted by CalTec Corp. and authorize staff to re-advertise the project in two parts allowing specialty contractors to bid the project within their individual trade. This should also increase the number of bidders willing to bid on the project allowing for more competitive bids.
II. RECOMMENDATION
Recommendation
1. REJECT all bids received in response to RFP No. IFB-22-40.
2. AUTHORIZE staff to re-advertise the project for construction bid in an effort to receive more competitive bid amounts.
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III. ALTERNATIVES
1. DO NOT reject the bid.
2. TAKE another action the City Council deems appropriate and consistent with the requirements of the law.
IV. BACKGROUND
Project 1632: Community Center Folding Wall, and Lighting/Audio Visual System is part of the City's adopted 5-year Capital Improvements Program (CIP) projects. The project includes the removal of the old coiling wall and replacing it with a new folding wall system. It also consists of the installation of new lighting and Audio-Vi...
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