Report to Mayor and City Council
Tuesday, October 17, 2023
Consent
SUBJECT:
Title
CONSIDER APPROVING THE PURCHASE OF TWO NEW 2023 JOHN DEERE GATOR TX'S AND TWO OPEN MARKET CANOPIES FOR THE TX GATORS FROM DEERE & COMPANY FOR THE COMMUNITY SERVICES/PARK MAINTENANCE DIVISION (CITY COUNCIL)
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I. SUMMARY
The Department of Community Services/Recreation/Park Maintenance is requesting City Council approval to purchase two (2) new 2023 John Deere Gator TXs and two Open Market Canopies for the TX Gators through a City form purchase order with Deere & Company. This equipment was prioritized as critically necessary for the Park Maintenance Division to continue to provide service in the safest and most efficient manner possible. This expenditure will utilize Sourcewell Contract #031121-DAC and the quote dated 09/20/2023 (Exhibit No. 1) for a total not-to-exceed price of $31,489.67. Transportation Development Act (TDA) Article III (TDA3) funding will be used to support this purchase.
The Purchasing Manager has waived the bidding requirements as permitted under Carson Municipal Code (CMC) Section 2611(g), and has waived the requirement to enter into a separate written contract (apart from the City form purchase order) as permitted under CMC Section 2605(b)(1)(ii) (Exhibit No. 2).
II. RECOMMENDATION
Recommendation
TAKE the following actions:
1. WAIVE the formal bidding procedures, as authorized under Carson Municipal Code (CMC) Section 2611(g) (Cooperative Purchasing bidding exemption); and
2. APPROVE the purchase of two (2) new John Deere Gator TXs and two (2) new Open Market Canopies for the TX Gators from Deere & Company, for a total not-to-exceed cost of $31,489.67, via a City form purchase order pursuant to the attached quote under CMC Section 2611(g) and Sourcewell Contract #031121-DAC (Exhibit No. 1).
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III. ALTERNATIVES
TAKE another action the City Council deems appropriate, and consistent with the requirements of the law.
IV. BACKGROUND
Th...
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