Report to Mayor and City Council
Tuesday, September 19, 2023
Consent
SUBJECT:
Title
CONSIDER APPROVING AMENDMENT NO. 2 TO PURCHASE AGREEMENT (C-22-202) AND PURCHASE ORDER (22300822) WITH GOFORTH & MARTI TO PURCHASE, DELIVER, AND INSTALL OFFICE FURNITURE AT THE COMMUNITY CENTER, VETERANS SPORTSCOMPLEX, AND CITY HALL AND APPROVING RESOLUTION NO. 23-133, "A RESOLUTION OF THE CITY OF CARSON CITY COUNCIL AMENDING THE FISCAL YEAR 2023-24 BUDGET IN THE GENERAL FUND AND SPECIAL REVENUE FUNDS" (CITY COUNCIL)
Body
I. SUMMARY
Furnishings at the Community Center, Veterans SportsComplex, and areas of City Hall - the City Clerk's Office and Human Resources - have not been updated in more than a decade, with many staff using workstations that do not match, are damaged, and/or do not meet the ergonomic mandates required for workplace safety. Therefore, staff is proposing the purchase of new office furniture for select offices in these buildings. Staff contacted several vendors who specialize in government office furnishings to obtain designs for new cubical, office, and lobby furniture. Ultimately, Goforth & Marti (dba G/M Business Interiors) was named the selected vendor as it met the City's needs, and had experience working with the Carson as it was previously chosen to provide furniture to City Hall.
On October 4, 2022, City entered into a purchase agreement with Goforth & Marti to deliver and install office furniture at City Hall. A subsequent Amendment No. 1 was entered into on June 20, 2023, for the fulfillment of various unforeseen changes to staff work areas that required modifications to the order. Staff is now requesting approval of Amendment No. 2 to the purchase agreement to obtain furniture for the Community Center, Veterans SportsComplex, and areas of City Hall for a total cost of $545,061.92. Competitive bidding was not required under Carson's Municipal Code, as the city was able to utilize the competitive bidding exception under Sections 2611(g) for coop...
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