Report to Mayor and City Council
Tuesday, June 20, 2023
Consent
SUBJECT:
Title
CONSIDER APPROVAL OF AMENDMENT NO 1. TO THE AGREEMENT FOR CONTRACT SERVICES BETWEEN THE CITY OF CARSON AND MRS ENVIRONMENTAL, INC. FOR ADDITIONAL SCOPE OF WORK FOR THE AUDIT OF PIPELINE FRANCHISES
Body
I. SUMMARY
MRS Environmental, Inc. (MRS) has been providing the City of Carson with technical assistance related to the review of the existing Oil Pipeline Franchise Ordinance, audit of the existing records of total pipeline lengths within the city and corresponding payments, and to provide recommendations for potential revisions to the pipeline franchise ordinance, as needed.
Under a contract entered into August 23, 2022, MRS has completed auditing the status of private pipeline franchises within the city and has provided a Draft Report with extensive findings and recommendations. However, efforts have exceeded the funds originally allocated for this Project due to an extended timeline and due to the high volume of information that needed to be gathered and analyzed. As a result, the original scope of work budget of $24,999.00 has been exceeded by $7,026.00.
In addition, the Consultant is requesting $49,860.00 for additional work the City has asked for the Consultant to perform, in addition to a $16,377.00 (20%) contingency, thereby increasing the Contract Sum from $24,999 to $81,885.00, and the total sum to $98,262.00 when considering contingency. The additional work includes further auditing of City GIS data pertaining to franchises, the drafting of a revised Pipeline Franchise Ordinance addressing all issues identified in the draft audit report and preparing a finalized report of this endeavor. Now, the contract term needs to be extended as well to December 31, 2024, allowing MRS additional time to complete the required services. Approval of the Amendment No. 1 to Contract Services Agreement ("Amendment No. 1") (Exhibit No. 1) would authorize the commencement of the work.
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