Report to Mayor and City Council
Tuesday, March 21, 2023
Consent
SUBJECT:
Title
CONSIDER APPROVAL OF AMENDMENT NO. 6 TO THE AGREEMENT (18-097) WITH WEST COAST ARBORISTS, INC., FOR TREE MAINTENANCE SERVICES TO THE CITY AND ADOPT RESOLUTION NO. 23-052 AMENDING THE FISCAL YEAR 2022-23 BUDGET IN THE GENERAL FUND (CITY COUNCIL)
Body
I. SUMMARY
In October 2018, the City Council awarded West Coast Arborists, Inc. ("WCA") a three-year contract to provide tree maintenance services for the period of October 1, 2018, through September 30, 2021, with optional extensions up to three years, to be exercised either all at once or incrementally at the City's sole election.
The agreement has been amended five times, most recently after the City Council approved Amendment 5 during its meeting of January 3, 2023. Currently, the contract sum is $4,078,179.03 and contract expiration date is September 30, 2024 after the full allotment of three years' extension were exercised by the City.
Staff is now submitting Amendment 6 (Exhibit No. 1) to this contract to add $400,000.00 to the contract sum to respond to City Council's direction for increased tree trimming services to address the significant backlog of work orders stemming from recent weather events. Consequently, staff will work with the contractor to implement an aggressive trimming cycle to attain a safer and more aesthetically pleasing urban forest.
II. RECOMMENDATION
Recommendation
TAKE the following actions:
1. APPROVE Amendment No. 6 to the Agreement for Contract Services by and between the City of Carson and West Coast Arborists, Inc. to increase the contract sum by $400,000.00 to provide increased tree maintenance services through the end of the final extension period of September 30, 2024, such that the total cost of the Contract Agreement does not exceed $4,478,179.03.
2. AUTHORIZE the Mayor to execute the amendment after approval as to form by the City Attorney.
3. WAIVE further reading and ADOPT Resolution...
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