Report to Mayor and City Council
Tuesday, February 21, 2023
Consent
SUBJECT:
Title
CONSIDER APPROVAL TO AMEND THE BLANKET PURCHASE ORDER FOR ROBERTSONS READY MIX LTD FOR AN ADDITIONAL $30,000 AND SOLE SOURCE PROCUREMENT
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I. SUMMARY
City Council approval is requested to authorize the Purchasing Department to appropriate additional funds to the blanket purchase order agreement for Robertsons Ready Mix LTD. The City of Carson encompasses approximately 203 lane miles of sidewalks which require routine maintenance and, in some cases, repair and/or total replacement. Robertsons Ready Mix LTD provides concrete materials used for the maintenance of City infrastructure. The City currently has a purchase order with Robertsons Ready Mix LTD totaling $24,999. As staff diligently increased response to needed repairs of sidewalks citywide, there is now a need to increase the purchase order amount by an additional $30,000 for Robertsons Ready Mix LTD.
City Council approval is requested to authorize the Purchasing Department to appropriate additional funds to the blanket purchase order agreement for Robertsons Ready Mix LTD. The concrete materials provided by Robertson's require expedient delivery to preserve the workability of the product, and Robertson's is the only company that is sufficiently close in proximity to Carson that will allow City to properly maintain its sidewalks before the concrete hardens. Accordingly, the City Council is being asked to waive the bidding requirements for this existing vendor under the sole source exception.
II. RECOMMENDATION
Recommendation
TAKE the following actions:
1. AUTHORIZE the Purchasing Division to increase PO #22300691 for Robertsons Ready Mix LTD. not to exceed $54,999.
2. WAIVE the bidding requirement utilizing the sole source exception under Section 2611(e) of the CMC.
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III. ALTERNATIVES
TAKE another action the City Council deems appropriate, consistent with the requirements of the law.
IV. BACKGROU...
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