Report to Mayor and City Council
Tuesday, February 07, 2023
Consent
SUBJECT:
Title
CONSIDER APPROVING A REVISED COUNCIL POLICY & PROCEDURE (CPP) NO. 3.19 REGARDING FLOWERS - AUTHORIZING AND ORDERING (CITY COUNCIL)
Body
I. SUMMARY
This staff report is on the agenda at the request of Mayor Davis-Holmes and transmits a revised Council Policy & Procedure ("CPP") No. 3.19 regarding Flowers - Authorizing and Ordering, for City Council consideration.
CPP 3.19 establishes the procedure for requesting and authorizing flowers to be sent by the City to eligible individuals. For years under the existing policy, the City has sent flowers to various individuals, including present and past City elected officials, Commissioners, Committee and Board members, and full-time and part-time employees, for reasons including bereavement offerings and get well or sympathy expressions.
Staff has prepared a revised version of CPP 3.19, which has been expanded to include parents, spouses, registered domestic partners, and children of these City officials and employees as eligible recipients of flowers.
Clarifying language has also been added regarding the purposes for which flowers can be sent. As stated in the proposed policy, authorized purposes include (i) bereavement offerings provided in memory of and concurrent with the passing of a spouse, registered domestic partner, parent, child or sibling of the recipient, and (ii) get well or sympathy expressions for serious injuries or illnesses of the recipient or a person in the recipient's care.
Note that flowers sent for the latter purpose to a recipient who is required to file a FPPC Form 700 may constitute a reportable "gift" within the meaning of the Political Reform Act/FPPC regulations that would need to reported by the recipient on their Form 700 if the value of the flowers is over $50. However, sending flowers pursuant to the policy serves the public purposes of the City including as stated in the background section of this...
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